Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Guy's and St Thomas' NHS Foundation Trust
Great Maze Pond
London
SE1 9RT
UK
Contact person: Sandra Baiden
E-mail: lppefps@lpp.nhs.uk
NUTS: UKI44
Internet address(es)
Main address: https://www.guysandstthomas.nhs.uk
Address of the buyer profile: https://www.guysandstthomas.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Payroll Services
Reference number: LPP/2024/004
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) intends to establish a multiple supplier framework for the provision of Payroll Services Framework.
II.1.5) Estimated total value
Value excluding VAT:
24 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79631000
79631000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) is establishing a Framework Agreement for the provision of payroll services. This framework is not split in to any Lots.<br/>The objective for establishing the framework for the provision of payroll services is to deliver the following business benefits:<br/>• Provision of a legally compliant route to market for fully comprehensive payroll and pensions service which complies with guidance and directives as issued by the Department of Health and NHS Employers, in addition to legal requirements.<br/>• To provide shared services and outsourcing solutions as vehicles for achieving efficiency savings for NHS organisations and wider public sector.<br/>• The services will also include expenses administration plus related HR administration/maintenance through the ESR system reporting and submitting data for financial reconciliation and accounting.<br/>• Speed up contracting processes and enable trust staff time to be reinvested in more value adding tasks;<br/>• Improving efficiency;<br/>• To operate a strategic contract to improve trust spend and usage data;<br/>• To be more accessible to SMEs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: NHS LPP intends to award a Framework Agreement for a period of 4 years.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/02/2025
Local time: 18:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Tendering Portal can be accessed via the link: https://health-family.force.com/s/Welcome <br/>All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct<br/>access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at https://health-family.force.com/s/Welcome as a Supplier and search for the opportunity C317463. <br/><br/>To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal.<br/>Please note that any communication from NHS London Procurement Partnership (NHS LPP) regarding this tender will be via Atamis. Bidders must use the e-tendering messaging board for their communication with NHS LPP regarding this procurement.<br/><br/>Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk<br/><br/>The Framework can be accessed by the following Participating Authorities (including but not limited to):<br/>• Central government departments & their executive agencies (a list of such departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx);<br/>• Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office) which can be found at: https://www.gov.uk/guidance/public-bodies-reform;<br/>• National Health Service (NHS) bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland, including but not limited to, the Scottish ambulance service, lists of all of such NHS bodies can be found at:<br/>http://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx<br/>http://www.wales.nhs.uk/nhswalesaboutus/structure, <br/>https://www.scot.nhs.uk/organisations/<br/>http://www.hscni.net/index.php?link=hospitals <br/>• All Local Authorities, a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG <br/>• All Combined Authorities, a list of such authorities being available at: https://www.local.gov.uk/topics/devolution/combined-authorities<br/>• Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities a list of police authorities and fire and rescue services can be found respectively at the following:<br/>http://www.police.uk/forces.htm<br/>https://www.fireservice.co.uk/information/ukfrs/<br/>• Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities: https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies<br/>• Registered social landlords (RSLs), a list of such authorities being available at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing<br/>• Registered charities, as detailed at: http://www.charity-commission.gov.uk/<br/>• Devolved and other administrations within the British Isles, including those detailed at: <br/>Scotland: http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/ <br/>Wales: http://new.wales.gov.uk/?llang=en,OJ/S<br/>Isle of Man: https://www.gov.im/ <br/>• Healthcare providers in the Channel Islands<br/>https://gov.gg<br/>https://www.gov.je<br/>For the avoidance of doubt, any successor bodies of any of the above entities shall be entitled to access the Framework (subject to Authority approval) and shall be deemed Participating Authorities for the purposes of this Framework Agreement
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.judiciary.uk/courts-and-tribunals/high-court/
VI.5) Date of dispatch of this notice
20/02/2025