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II.1.1) Title
Framework Agreement for the Supply and Maintenance of Audio Visual Solutions
Reference number: CS25933
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for a multi supplier Framework Agreement for the Supply and Maintenance of Audio Visual Solutions.
The Framework Agreement will commence on 02/06/2025 for a period of 4 years. This is a multi supplier Framework Agreement, divided into four Lots:
Lot 1 - Supply of Audio Visual Consumables - Stock Delivery
Lot 2 - Supply of Audio Solutions - Direct Delivery
Lot 3 - Supply of Interactive Solutions - Direct Delivery
Lot 4 - Maintenance of Audio Visual Solutions
Lot 1 of this Framework Agreement is for Goods to be delivered palletised to two distribution warehouses in Hampshire (County Supplies) and Hertfordshire (Herts Full Stop).
Lots 2 to 4 of the Framework Agreement are for delivery of Goods and/or Services directly to customers of Hampshire County Council (County Supplies), Hertfordshire County Council (Herts Full Stop) and other members of the Central Buying Consortium.
Interested parties should register their interest in the project via the In-Tend website, https://in-tendhost.co.uk/hampshire and then complete and submit the documents as detailed in Clause 5.3 of Section 2: Tender Procedure of the Invitation to Tender by 14:00 hours on 01/04/2025.
II.1.5) Estimated total value
Value excluding VAT:
2 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Supply of Audio Visual Consumables - Stock Delivery
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKH23
UKJ3
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Visual Consumables in bulk volumes to the warehouse distribution centres of Hampshire County Council and Hertfordshire County Council using the Open Procedure.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
85 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply of Audio Solutions - Direct Delivery
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
UKK
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Solutions using the Open Procedure.
To Supply Audio Solutions, including but not limited to PA Systems, Theatre Mixers, Speakers, Soundfield Systems and Hearing Loops. The Lot also covers the Training, Installation and Maintenance of these Solutions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
364 375.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Supply of Audio Solutions for direct delivery to the end user as and when ordered.
The Framework Agreement can be utilised by Local Authorities, NHS Bodies, Registered Charities, members of the Central Buying Consortium (CBC), a Commercial Procurement Alliance (centralbuyingconsortium.co.uk), educational establishments, such as but not limited to: free schools and local authority-maintained schools, pre-schools, post-16 colleges, higher education institutions, independent schools, children's centres and any other types of schools.
Department for Education - GOV.UK (www.gov.uk)
www.schoolswebdirectory.co.uk/localauthorities.php
http://www.uk-universities.net/Colleges/England-Hampshire.html
http://www.uk-universities.net/Universities/England-Hampshire.html
Lot No: 3
II.2.1) Title
Supply of Interactive Solutions - Direct Delivery
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
UKK
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Interactive Audio Visual Solutions using the Open Procedure.
To Supply Interactive Solutions, including but not limited to Interactive Learning Solutions (e.g. Whiteboards, Touchscreens and Early Years Tables), Digital Signage, Video Walls, Projectors, Video Conferencing Solutions, Visitor Management Systems, Room Booking Systems, Room Control Systems. The Lot also covers the Training, Installation and Maintenance of these Solutions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 093 125.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Supply of Interactive Audio Visual Solutions for direct delivery to the end user as and when ordered.
The Framework can be utilised by Local Authorities, NHS Bodies, Registered Charities, members of the Central Buying Consortium (CBC), a Commercial Procurement Alliance (centralbuyingconsortium.co.uk), educational establishments, such as but not limited to: free schools and local authority-maintained schools, pre-schools, post-16 colleges, higher education institutions, independent schools, children's centres and any other types of schools.
Department for Education - GOV.UK (www.gov.uk)
www.schoolswebdirectory.co.uk/localauthorities.php
http://www.uk-universities.net/Colleges/England-Hampshire.html
http://www.uk-universities.net/Universities/England-Hampshire.html
Lot No: 4
II.2.1) Title
Maintenance of Audio Visual Solutions
II.2.2) Additional CPV code(s)
50340000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
UKK
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Maintenance of Audio Visual Solutions using the Open Procedure.
To provide Maintenance Services of Audio Visual Solutions including but not limited to Auditing of Existing Equipment of all Brands, Service and Maintenance, Remote Support, On site Repair, Spare Parts, Loan Equipment, Regular Checks, Updates and Equipment Disposal.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
707 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
For the Maintenance and Repair of all Audio Visual Solutions.
The Framework can be utilised by Local Authorities, NHS Bodies, Registered Charities, members of the Central Buying Consortium (CBC), a Commercial Procurement Alliance (centralbuyingconsortium.co.uk), educational establishments, such as but not limited to: free schools and local authority-maintained schools, pre-schools, post-16 colleges, higher education institutions, independent schools, children's centres and any other types of schools.
Department for Education - GOV.UK (www.gov.uk)
www.schoolswebdirectory.co.uk/localauthorities.php
http://www.uk-universities.net/Colleges/England-Hampshire.html
http://www.uk-universities.net/Universities/England-Hampshire.html