Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Centre for Environment, Fisheries and Aquaculture Science
Pakefield Road
Lowestoft
NR33 0HT
UK
Contact person: Holly Power
E-mail: procure@cefas.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.cefas.co.uk/
Address of the buyer profile: https://defra-family.force.com/s/Welcome
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://defra-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CEFAS25-03 Contract for provision of services for scientific workshop and event facilitation and associated services, in the UK and overseas.
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Cefas require provision of facilitation and associated services for scientific workshops and events, both in the UK and overseas.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30211300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK
II.2.4) Description of the procurement
Cefas requires support, both UK based and internationally, for the facilitation and delivery of a variety of workshops, conferences and events across many of its programmes, as well as internal and cross-organisational workshops aligned with the Cefas Science, Evidence and Advice Strategy (CEAS). Additionally, Cefas may require support with the design and set-up of bespoke web platforms which contribute to our programme delivery or communication commitments.<br/><br/>Cefas’ portfolio of programmes includes work with many overseas territories and Small Island Developing States (SIDS) across the globe, and several countries in Africa, South-East Asia, the Middle East and beyond.<br/>See the Cefas website for further detail on where we work and the programmes Cefas is currently involved in.<br/><br/>The Contract will be awarded as a Call-Off Contract, up to a maximum value of £600,000 over the full Contract period. Cefas is unable to guarantee the value of work that will be awarded within that maximum value. Cefas is unable to confirm the number or scale of events that may be required, but we will endeavour to notify the awarded Supplier as far in advance as is possible, and will avoid running events concurrently, where possible.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Cost criterion: Cost
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/04/2025
End:
27/04/2027
This contract is subject to renewal: Yes
Description of renewals:
Option of extension for two further periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To view this opportunity please go to https://defra-family.force.com/s/Welcome<br/>You will need to log in or create a new supplier account. The opportunity can then be found searching 'CEFAS25-03 ITT for scientific event facilitation services in the UK and overseas'.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/06/2025
IV.2.7) Conditions for opening of tenders
Date:
21/02/2025
Local time: 15:00
Place:
https://defra-family.force.com/s/Welcome
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Body
N/A
N/A
N/A
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
21/02/2025