Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Yorkshire Combined Authority
Wellington House, 40-50 Wellington St,
Leeds
LS1 2DE
UK
E-mail: yb.procurement@westyorkshire.police.uk
NUTS: UKE4
Internet address(es)
Main address: https://www.westyorkshire.police.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sell2.in-tend.co.uk/blpd/home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs, Planned Maintenance Services and Consequential Repair Services
Reference number: 013-EST-24
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.1.5) Estimated total value
Value excluding VAT:
17 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Gates and Barriers
II.2.2) Additional CPV code(s)
44221300
50000000
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Facilities Management (FM)
II.2.2) Additional CPV code(s)
50000000
77314000
90620000
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
50000000
51100000
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Generators and Uninterruptable Power Supply (UPS)
II.2.2) Additional CPV code(s)
31120000
50000000
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Passenger Lifts and Hoists
II.2.2) Additional CPV code(s)
42416300
50000000
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Mechanical
II.2.2) Additional CPV code(s)
45351000
50000000
51100000
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/03/2025
Local time: 12:15
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract was communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.
VI.5) Date of dispatch of this notice
21/02/2025