Contract notice
Section I: Contracting
authority
I.1) Name and addresses
UNIVERSITY OF YORK
10007167
Heslington
YORK
YO105DD
UK
Contact person: Rob Allan
Telephone: +44 1904328214
E-mail: rob.allan@york.ac.uk
NUTS: UKE21
Internet address(es)
Main address: www.york.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/york/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/york/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Automatic Door Servicing, Maintenance and Reactive Repairs
Reference number: UY PROC 1075
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of York is in possession of a wide variety of automatic door systems and wishes to appoint a contract to a single contractor for the provision of annual servicing, maintenance and reactive repairs, to be carried out at the University's Heslington Campus.
The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider and required to maintain all of the University's automatic and roller shutter doors.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44221230
44221240
44221300
44221310
44221400
50700000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
York - University of York Heslington and Kings Manor Campus Sites.
II.2.4) Description of the procurement
The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer.
Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age.
The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider
For full details of the requirements please access the full invitation to tender pack within the In-Tend portal: https://in-tendhost.co.uk/york/aspx/Home
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall be awarded for a period of 24 months commencing on the 1st August 2025. There will then be an extension period of up to 36 months available, taking the total available contract term to 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Open tender pack (Invitation to tender) contains a Selection Questionnaire. Tenderers are required to achieve a pass score for the Selection Questionnaire as a minimum. Tenders which fail to achieve a pass score for their Selection Questionnaire (B1) response shall be set aside and excluded from further evaluation. Please refer to the full tender documents available to download from In-Tend.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/03/2025
Local time: 12:01
Place:
Electronically - In-Tend portal.
Information about authorised persons and opening procedure:
Tenders shall be managed and opened by University of York procurement office team members.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Full tender documents are available at: https://in-tendhost.co.uk/york/aspx/Home
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
University of York
Heslington
York
YO105DD
UK
Telephone: +44 1904320000
E-mail: procurement@york.ac.uk
Internet address(es)
URL: www.york.ac.uk
VI.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
21/02/2025