New College Lanarkshire

1 Enterprise Way, Motherwell Campus

Motherwell

ML1 2TX

UK

Contact person: Lauren Millar

Telephone: +44 3005558080

E-mail: Lauren.millar@nclan.ac.uk

NUTS: UKM84

Internet address(es)

Main address: http://www.nclanarkshire.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00461

II.1.1) Title

Reference number: NCL-25-003

II.1.2) Main CPV code

79711000

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority is seeking a Contractor(s) for Provision of Fire Alarm Maintenance, including Maintenance, Monitoring and Repairs. This exercise will allow us to achieve best value for money in the supply of a fire alarm systems maintenance contract for the College.

II.1.5) Estimated total value

Value excluding VAT: 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Question 4A.1 Please complete the questions on relevant professional or trade registers. This information will be used to assess the Tenderer is enrolled in the relevant professional membership or trade register. A fail will result in elimination from the procurement exercise.

Tenderers must confirm they are registered with the BAFE Fire Safety Register, or an equivalent body.

Contractors under this agreement must also either hold, or willing to obtain (within 3 month of award date) accredited with CHAS to the minimum level of CHAS Standard. More information on this accreditation can be found within Section 2 - Specification of Requirements.

Pass = The Tenderer has provided all relevant professional or trade register documentation and has demonstrated required membership or willing to obtain membership, where applicable.

Fail = The Tenderer has not provided the required relevant professional or trade register documentation or has provided the information, but this does not correctly demonstrate the sufficient professional membership or trade register, or willingness to obtain membership, as required.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Question 4B.6 of the SPD.

Please complete the questions on financial accounts and supporting information. Successful Tenderer’s will be required to provide two years of audited accounts or equivalent prior to award to the Agreement. This information will be used to assess the Tenderers economic and financial standing and is deemed a minimum standard and is mandatory. A fail will result in elimination from the procurement exercise.

Question 4B.5 of the SPD.

It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below.

Question 4B.5.1b Employers Liability – 5,000,000 GBP

Question 4B.5.2 Other Insurances

Product and Public Liability – 5,000,000 GBP

A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can be met. All Insurance requirements are minimum standards and are mandatory. A fail will result in elimination of the procurement exercise.

Minimum level(s) of standards required:

Pass = The Tenderer has provided all financial accounts and supporting information requirements and has demonstrated satisfactory economic and financial standing.

Fail = The Tenderer has not provided the required financial accounts and supporting information or has provided the information but has not demonstrated satisfactory economic and financial standing.

Pass = The Tenderer has the relevant Insurance in place with evidence of an Insurance Certificate or the Tenderer has committed to obtaining the required insurance with evidence of a brokers letter.

Fail = The Tenderer does not have the relevant insurance requirements in place and cannot commit to obtaining the relevant insurance OR the Tenderer has stated they have the relevant insurance in place or can obtain it but is unable to provide evidence to demonstrate this.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Question 4C.1.2 of the SPD.

Bidders are required to provide 2 examples in the last 3 years to demonstrate that they have relevant experience to deliver the services as described.

Question 4C.4 of the SPD.

Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below:

Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through the supply chain promptly and effectively and provide evidence when requested of:

a) their standard payment terms

b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.

If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment performance.

Question 4C.7 of the SPD.

Tenderers will be required to confirm that they will employ environmental management measures as follows:

Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:

- a completed copy of the Tenderer ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions.

For tenderers information, an example blank ‘relevant contract’ Climate Change Plan Template has been provided.

Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award.

This question is for information only however it is mandatory that you provide a response.

Question 4C.10 of the SPD.

Please provide details of the proportion (i.e., percentage) of the contract that you intend to sub-contract.

Tenderers are required to confirm whether they intend to sub-contract or not and, if so, for what proportion of the contract.

This information must be provided with your tender submission as an attachment.

Minimum level(s) of standards required:

Pass = The Tenderer provided 2 examples of relevant experience in the last three years.

Fail = The Tenderer has not provided 2 examples of relevant experience in the last three years or the Tenderer has responded to the request but the examples provided are not relevant.

Pass = Tenderer has confirmed that they have access to the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain and will be in a position to provide evidence when requested of a) their standard payment terms and b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.

If unable to confirm, an improvement plan signed by their director which improves payment performance is provided.

Fail = Tenderer has been unable to confirm a) above and has not provided b) above, when requested.

Pass = The Bidder has provided a completed copy of their Bidder Climate Change Plan (or equivalent), when requested.

Fail = The Bidder has not provided a completed copy of their Climate Chain Action Plan (or equivalent), when requested.

Pass = Tenderer has confirmed whether it intends to subcontract or not and if so, details of proportion of contract sub-contracted are provided.

Fail = Tenderer has failed to answer the question.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/03/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 24/03/2025

Local time: 12:00

VI.4.1) Review body