II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Discovery Educational Trust is a Multi Academy Trust, based in South Essex and currently comprising five schools – Chase High School in Southend, Hogarth Primary School, Kelvedon Hatch Community Primary School, Larchwood Primary School and St. Martin’s School, all in Brentwood.
We aim for each of our schools to become the school of choice within the community, offering a broad and exciting range of extracurricular activities to enhance the opportunities within their formal curriculum. More information with regards to the Trust can be found here: https://www.discoveryeducationaltrust.co.uk
The successful tenderer will be required to provide cleaning services to three of the schools currently within the Discovery Educational Trust - Hogarth Primary School, Kelvedon Hatch Community Primary School and St. Martin’s School.
The contract term being tendered is for three years, 1st September 2025 – 31st August 2028. There is an option for a further extension period for up to two additional years to 31st August 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The schools are keen to secure a high quality cleaning service whereby their students are able to enjoy excellence in education, supported by excellently kept facilities.
The schools expect both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The schools are proud of their ‘family ethos’ and expect a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The schools are not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The schools seek a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times
The annual value of the current contract is £282,321 (the total cost of cleaning per annum over the last annual period, for all schools added together).
Therefore the value of this contract is £1,411,605 (total annual costs as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised monthly to the schools.
Additional requirements and information:
•The Trust has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000
•It is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor in that instance would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
•The winning bidder is required to pay the tender fee directly to RIVA Partnership, upon contract award
•This is a growing Trust. During the tenure of this cleaning contract - any further schools that join this Trust may join this cleaning contract, at the discretion of the client
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 411 605.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
31/08/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No