Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of York
Heslington
York
YO10 5DD
UK
Contact person: Procurement Office
Telephone: +44 1904328207
E-mail: donna.lyon@york.ac.uk
NUTS: UKE21
Internet address(es)
Main address: www.york.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/york/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/york/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Patent, Trademark and Intellectual Property Rights Services
Reference number: UY PROC 1140
II.1.2) Main CPV code
79120000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of York is pleased to invite tenders for the provision of Patent, Trademark and Intellectual Property Rights Services. We are seeking bids from experienced patent attorney firms, capable of dealing with intellectual property matters relating to research and development activity across four different specialist areas: life sciences, physics and engineering, chemistry and materials science, computer science and IT.The tender is therefore divided into four separate Lots to enable specialist firms to bid as appropriate: Lot 1 - Life Sciences; Lot 2 - Physics and Engineering; Lot 3 - Chemistry and Materials Science; Lot 4 - Computer Science and IT. Tenders may be submitted for a single Lot or multiple Lots dependent upon capability.Please download the tender pack on In-Tend for further details of the minimum services required and eligibility criteria.
II.1.5) Estimated total value
Value excluding VAT:
1 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Life Sciences
II.2.2) Additional CPV code(s)
79120000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
II.2.4) Description of the procurement
This Lot covers the life sciences specialism only. Key areas are biotechnology (including synthetic biology, microbiology, plant science and agritech), pharmaceuticals and medical devices/technologies.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
320 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other specialisms/value-add services that may be offered by the successful tenderer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 - Physics and Engineering
II.2.2) Additional CPV code(s)
79120000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
II.2.4) Description of the procurement
This Lot covers the physics and engineering specialism only. Key areas include: Telecommunications, Quantum technologies, Mechanical engineering, Electrical engineering, Nuclear engineering and technologies, Creative and digital technologies, Equipment designs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
225 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other specialisms/value-add services that may be offered by the successful tenderer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3 - Chemistry and Materials Science
II.2.2) Additional CPV code(s)
79120000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
II.2.4) Description of the procurement
This Lot covers the chemistry and materials science specialism only. Key areas include: Organic chemistry, Inorganic chemistry, Novel compounds, Novel materials, Novel processes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
390 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other specialisms/value-add services that may be offered by the successful tenderer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Lot 4 - Computer Science and IT
II.2.2) Additional CPV code(s)
79120000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
II.2.4) Description of the procurement
This Lot covers the computer science and IT specialism only. Key areas include: Software, Artificial intelligence/machine learning, Algorithms, Computer hardware, Other digital technologies.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other specialisms/value-add services that may be offered by the successful tenderer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/03/2025
Local time: 12:10
Place:
In-Tend system.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years from now if all extension options are exercised.
VI.3) Additional information
The University will use their eTendering system in this procurement exercise. Prospective suppliers should first register on the In-Tend system at https://in-tendhost.co.uk/york/. Once registered you will then be able to find and view/download the tender documentation by logging into the In- Tend portal and clicking on the Current Tenders link. Please note that all estimated values stated in this notice are for the full contract duration of 5 years assuming that all extension options are taken up.
VI.4) Procedures for review
VI.4.1) Review body
University of York
York
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority in the first instance, before the contract is entered into.
VI.5) Date of dispatch of this notice
21/02/2025