Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Tuco Ltd
Mitchell Charlesworth, 3rd Floor, 44 Peter Street,
Manchester
M2 5GP
UK
Contact person: Natalie Phillips
E-mail: natalie.phillips@tuco.ac.uk
NUTS: UKD33
Internet address(es)
Main address: https://www.tuco.ac.uk/
Address of the buyer profile: https://www.tuco.ac.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/tuco/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/tuco/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/tuco/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vending Machine Services, and Vending Machine Concepts and Innovation DPS (2025 - 2029)
Reference number: CAT11076-TU
II.1.2) Main CPV code
42933000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Suppliers are invited to submit a tender for the supply, delivery, installation, service and maintenance of vending machines, vending products, consumables and associated products including a fully managed vending service and self-fill machine options. Although this is a National agreement for Vending Services, Regional suppliers are welcome to bid for each Lot. The agreement is a dynamic purchasing agreement (DPS) which means new suppliers can be added to the agreement throughout the life of the system (at intervals stated in procurement documents) as long as they pass the first stage tender process. Once successfully on the DPS, over the life time of the system you may be invited to complete a second stage tender in order to bid for individual contracts. The DPS consists of 7 Lots, details of lot structure is available in the procurement documents. The timetable set out in the tender document is indicative only and issubject to amendment at any time.
II.1.5) Estimated total value
Value excluding VAT:
24 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fully Managed Service
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
This Lot is for a fully managed, turnkey vending machine service. Vending machines will be filled, cleaned, serviced and maintained. The contract will also consist of electronic payment methods and / or cash collections and management information provided to the member. Machines can be charged for on a rental basis or provided free of charge depending on scope of requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents 'SQ Guidance Notes to Tenders' to aid in completion of the SQ.
Lot No: 2
II.2.1) Title
Ambient Confectionery Snacks and Cold Beverages
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
This Lot is for the supply and service of vending machines filled with ambient Confectionery snacks; cold beverage bottles and cans. Machines can be rented, leased or purchased outright.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents 'SQ Guidance Notes to Tenders' to aid in completion of the SQ.
Lot No: 3
II.2.1) Title
Food including Sandwiches chilled
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
This Lot is for the supply and service of various foods such as sandwiches, pastries etc in vending machines. It can also include hot and cold food innovative concepts. Machines can be rented, leased or purchased outright.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents 'SQ Guidance Notes to Tenders' to aid in completion of the SQ.
Lot No: 4
II.2.1) Title
Beverages, hot drinks
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
This Lot is for the supply and service of hot beverages in vending machines. Machines can be rented, leased or purchased outright.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot is for the supply and service of hot beverages in vending machines. Machines can be rented, leased or purchased outright.
Lot No: 5
II.2.1) Title
Self-Fill Machines
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
This service is for provision of self-fill vending machines only. Vending machines under this Lot can be bought, leased or rented. Members will fill these machines according to their own requirements when stocks are depleted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents 'SQ Guidance Notes to Tenders' to aid in completion of the SQ.
Lot No: 6
II.2.1) Title
Reverse Vending Machines
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
Reverse Vending Machines, (RVM's) are automated machines that utilise advanced technology to identify, sort, collect and process used beverage containers, and have the ability to provide rewards in return where required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents 'SQ Guidance Notes to Tenders' to aid in completion of the SQ.
Lot No: 7
II.2.1) Title
Vending Machine Concepts and Innovation
II.2.2) Additional CPV code(s)
42933000
42933300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
This Lot is for the provision of innovative vending machine concepts and services which do not typically fit Lots 1 to 5. This can include as a guide:Pizza vending machines which bake at point of purchaseMobile vending vans / concepts - On-site vending machines purpose-sited vending machines for events, festival and functions.Express Vending Machines - Self-service coffee machines which are ideally placed where there is a till point such as in retail premises or forecourts.Vending Retail Convenience Store – A vending concept which allows a wide range of goods to be sold in a huge variety of locations, 24 hours a day, every single day, through a hybrid typically (unmanned) vending machine/convenience shop.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS contract duration is from 20/04/2025 to 19/04/2027, with 2 x 12 months possible extension till 19/04/2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents 'SQ Guidance Notes to Tenders' to aid in completion of the SQ.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documents for details.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/12/2028
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Tender will be carried out using e-Procurement software InTend. If you wish to register your interest in this procurement, please register on the following web site (https://intendhost.co.uk/tuco/aspx/Home). The tender will follow the DPS process. Details on this process can be viewed within the tender documents. The Agreement will be awarded based on MEAT (Most Economically Advantageous Tender). Permissible users of this Agreement include:TUCO Member and Associate Member Authorities •TUCO Members (https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs )Local authority councils: •England Scotland and Wales Local Councils•Northern Ireland Local Councils•Conwy CBC, •Denbighshire CC, •Flintshire CC, •Wrexham CBC, •Sefton Council, •Halton BC, •Cheshire West and Chester Council, •South Ribble Borough Council, •Liverpool City Council, •Wirral BC, •Rochdale MBC, •Northumberland CC•any other Local AuthoritiesEducational establishments: •Schools in England•Schools in Wales•Educational Establishments in England and Wales•Schools in Scotland•Educational Establishments in Scotland•Schools and Educational Establishments in Northern Ireland•England Scotland and Wales Higher Education•Northern Ireland Higher Education•Education TrustsPolice, fire and rescue, maritime and coastguard agency emergency services:•UK Police Forces•England Fire and Rescue Services•Scotland Fire and Rescue Services•Wales Fire and Rescue Services•Northern Ireland Fire and Rescue Services•UK Maritime & Coastguard AgencyNHS bodies, the HSC (Northern Ireland) and ambulance services: •England NHS •Scotland NHS•Wales NHS •Northern Ireland HSC•England Ambulance Service•Scotland Ambulance Service•Wales Ambulance Service•Northern Ireland Ambulance Service•Local Authorities, Research Councils www.rcuk.ac.uk, NHS TrustsCentral government departments and their agencies: •England / UK Central Government•Scotland Government•Wales Government•Northern Ireland Government•Registered charities: •England and Wales Registered Charities•Scotland Registered Charities•Northern Ireland Registered Charities•Hospice Quality PartnershipRegistered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. •England Social Landlords•Scotland Social Landlords•Wales Social Landlords•Northern Ireland Social Landlords•All 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list.Please refer to the following websites for a full list of RSL`s •http://www.tenantservicesauthority.org/ orhttp: NUSSL•http://www.ukmsl.com/client/nusconnect/ Public sector buying organisations: •http://www.hefce.ac.uk/unicoll/ •http://www.tuco.org/buy/clients); •SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; •APUC members see http://www.apuc-scot.ac.uk/home.htm; •NWUPC members see www.nwupc.ac.uk; •NEUPC members see http://neupg.procureweb.ac.uk/; •HEPCW members see http://hepcw.procureweb.ac.uk/; •LUPC members see http://www.lupc.ac.uk/; Academies; •Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) any other member of CPC•Other organisations: •All Contracting Authorities as defined in Regulation 2 of the Public Contracts Regulations 2015;•The Agreement is also for use by but not limited to Crown Commercial Services;•This Agreement may also be used by other public bodies as defined by the European Union
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
Strand, London
WC2A 2L
UK
Telephone: +44 2039368957
Internet address(es)
URL: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
VI.4.2) Body responsible for mediation procedures
The High Court of Justice
Strand, London
WC2A 2LL
UK
Internet address(es)
URL: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill at the point information on award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.4) Service from which information about the review procedure may be obtained
The High Court of Justice
Strand, London
WC2A 2LL
UK
Internet address(es)
URL: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
VI.5) Date of dispatch of this notice
21/02/2025