Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hastings Borough Council
Muriel Matters House, Breeds Place
Hastings
TN34 3UY
UK
Contact person: Charlotte Stephens
E-mail: esph@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: https://www.hastings.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.1) Name and addresses
Wealden District Council
Council Offices, Vicarage Lane
Hailsham
BN27 2AX
UK
E-mail: esph@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: https://www.wealden.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESPH CS HBC/WDC Removals and Storage (ESPH647 JB)
Reference number: HBC - 038273
II.1.2) Main CPV code
63120000
II.1.3) Type of contract
Services
II.1.4) Short description
Hastings Borough and Wealden District Councils (‘the Councils’) are seeking suitably qualified and experienced supplier(s) to carry out removals and storage for housing management, housing options and temporary accommodation tenants (‘Clients’). Storage requirements will vary on a case-by-case basis. This will be dependent on the number and size of items required, as well as the duration the items will need to be stored for. Therefore, the Councils require a storage space which can facilitate different requirements. Clients will need to be able to access their items in storage via appointment. Therefore, the storage facility should be appropriately located for Hastings and Wealden residents respectively.The storage space must be suitable for safe and hygienic storage of clothing and possessions of vulnerable persons and be capable of inhibiting deterioration of possessions as far as reasonably possible.
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
HBC Removals and Storage
II.2.2) Additional CPV code(s)
63120000
98392000
63121100
63121000
39173000
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
II.2.4) Description of the procurement
Full information can be found at https://in-tendhost.co.uk/sesharedservices/aspx/Home
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
12/05/2025
End:
11/05/2028
This contract is subject to renewal: Yes
Description of renewals:
Optional 24 month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
WDC Removals and Storage
II.2.2) Additional CPV code(s)
63120000
98392000
63121100
63121000
39173000
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
II.2.4) Description of the procurement
Full information can be found at https://in-tendhost.co.uk/sesharedservices/aspx/Home
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
Optional 24 month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/04/2025
Local time: 14:05
Place:
Wealden District CouncilCouncil OfficesVicarage LaneHailshamEast SussexBN27 2AX
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Hastings Borough Council and Wealden District Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.5) Date of dispatch of this notice
21/02/2025