Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Herefordshire Council
Council Offices, Plough Lane
Hereford
HR4 0LE
UK
Contact person: Mr Cosmo Hiron
E-mail: cosmo.hiron@herefordshire.gov.uk
NUTS: UKG11
Internet address(es)
Main address: https://www.herefordshire.gov.uk
Address of the buyer profile: https://www.herefordshire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Professional Estate Agency Services Relating to Herefordshire Council's Retail Property Estate
Reference number: DN764797
II.1.2) Main CPV code
70000000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is to appoint an agent to undertake rent reviews, lease renewals, and lease re-gearing negotiations of let premises, alongside the marketing and associated letting of vacant premises across Herefordshire Council’s portfolio of approximately 50 retail properties.
This contract will be for an initial term of 36 months with an option to extend for up to an additional 24 months.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG11
II.2.4) Description of the procurement
This tender is to appoint an agent to undertake rent reviews, lease renewals, and lease re-gearing negotiations of let premises, alongside the marketing and associated letting of vacant premises across Herefordshire Council’s portfolio of approximately 50 retail properties.
Through this contract, the council will be able to call off individual packages of work up to a maximum total value of £200,000 over the full life of the contract, including any extensions.
This contract will be for an initial term of 36 months with an option to extend for up to an additional 24 months.
This open tender is being carried out under the Public Contracts Regulations 2015.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 58
Quality criterion: Social Value
/ Weighting: 12
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend the contract for up to an additional 24 months beyond the initial term of 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/03/2025
Local time: 23:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
26/03/2025
Local time: 23:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Herefordshire Council
Hereford
UK
VI.5) Date of dispatch of this notice
21/02/2025