Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Royal Borough of Greenwich
The Woolwich Centre
Woolwich
SE18 6HQ
UK
E-mail: procurement@royalgreenwich.gov.uk
NUTS: UKI51
Internet address(es)
Main address: www.royalgreenwich.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login?cid=GREENWICH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login?cid=GREENWICH
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing, Testing, Maintenance and Repair of Communal Fire Detection and Fire Fighting E
Reference number: DN2762
II.1.2) Main CPV code
51700000
II.1.3) Type of contract
Services
II.1.4) Short description
The Services required are to provide routine servicing, repairs, inspections, testing and maintenance including a 24 hour call out service and two-hour response to emergencies to the following systems located within the Council’s housing properties:
• Fire dry riser systems
• Fire detection systems (open and closed protocol).
• Smoke ventilation systems
• Sprinkler Systems.
• Evacuation Alert Systems.
• Portable Fire Extinguishers.
• Fire Door holding devices and closures.
• Carefree Door closures.
• Fusible link dampers.
• All other systems and equipment interfaced with the fire detection systems.
II.1.5) Estimated total value
Value excluding VAT:
1 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50413200
II.2.3) Place of performance
NUTS code:
UKI51
II.2.4) Description of the procurement
The Services required are to provide routine servicing, repairs, inspections, testing and maintenance including a 24 hour call out service and two-hour response to emergencies to the following systems located within the Council’s housing properties:
• Fire dry riser systems
• Fire detection systems (open and closed protocol).
• Smoke ventilation systems
• Sprinkler Systems.
• Evacuation Alert Systems.
• Portable Fire Extinguishers.
• Fire Door holding devices and closures.
• Carefree Door closures.
• Fusible link dampers.
• All other systems and equipment interfaced with the fire detection systems.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement is being managed through the Contracting Authority's e-tendering portal, Proactis Rego, hosted at: https://supplierlive.proactisp2p.com/Account/Login?cid=GREENWICH
To be able to access the procurement documents you will need to register your company details on the portal. Please check that you can access the documents and if you have any problems, then you should contact the helpdesk at Proactis Rego.
The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract in respect of this Notice.
Full details of the scope and requirements for this opportunity is set out in the procurement documents issued by the Contracting Authority.
All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the tender and the procurement process as a whole. Under no circumstances will the Contracting Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). Selection will be based solely on the criteria set out in the procurement documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/03/2025
Local time: 17:05
Place:
Royal Borough of Greenwich Offices.
Information about authorised persons and opening procedure:
Royal Borough of Greenwich Procurement Team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court
Royal Courts of Justice, The Strand
London
UK
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Royal Borough of Greenwich has incorporated a minimum 10 calendar day standstill period after notification to unsuccessful applicants of the award decision.
VI.4.4) Service from which information about the review procedure may be obtained
Royal Borough of Greenwich
London
UK
VI.5) Date of dispatch of this notice
21/02/2025