Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Babergh District Council
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
UK
E-mail: procurement@baberghmidsuffolk.gov.uk
NUTS: UKH14
Internet address(es)
Main address: http://www.suffolksourcing.uk/
I.1) Name and addresses
Mid Suffolk District Council
Endeavour House, Russell Road
Ipswich
IP1 2BX
UK
E-mail: procurement@baberghmidsuffolk.gov.uk
NUTS: UKH14
Internet address(es)
Main address: https://www.midsuffolk.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://www.suffolksourcing.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.suffolksourcing.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Print and Post
Reference number: 530
II.1.2) Main CPV code
79823000
II.1.3) Type of contract
Services
II.1.4) Short description
Babergh District Council and Mid Suffolk District Council are inviting suppliers to tender for the provision of Print and Post across both councils, with the potential for a hybrid mail solution. As part of Babergh District Council and Mid Suffolk District Councils’ ongoing commitment to drive efficiencies across our workforces, we are seeking suppliers to support in the delivery of this service which will be split into two separate lots. Lot 1 being a standard bulk printing and post requirement and Lot 2 for our more bespoke printing requirements. We are looking to implement this service by 1st July 2025 (This could be subject to change), with an initial contract term of 36 months and an option to extend by up to a further 24 months. Further details can be found in the My Tenders area of this website, by selecting the view details button for this project.
II.1.5) Estimated total value
Value excluding VAT:
950 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Print and Post-Standard Bulk Printing
II.2.2) Additional CPV code(s)
79824000
79810000
79800000
79820000
79811000
79823000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
The Contractor will provide the required service for our standard bulk printing requirements, including various elements in relation to Babergh District Council and Mid Suffolk District Council, and may include:• annual and in-year personalised invoices.• annual and in-year personalised letters. • annual and in-year personalised forms.(This on occasions may include inserts)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2028
This contract is subject to renewal: Yes
Description of renewals:
This includes a contract extension period of up to a further 24 months taking the final expiry to 30/06/2030.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Print and Post-Bespoke Printing
II.2.2) Additional CPV code(s)
79824000
79810000
79800000
79820000
79821000
79823000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
In addition to the standard letters and invoicing Babergh District Council & Mid Suffolk District Councils require newsletters, agenda and bespoke items, some with additional finishing requirements including comb binding or lamination.• various annual and in-year newsletters.• various in-year Council committee agendas.• personalised and ad hoc marketing materials including posters• Compilation of multiple items in ‘packages’ matched on common factors.• The option to develop e-comms methods of mail delivery and tracking
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2028
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 24 months with a final end date of the 30/06/2030
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in tender documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/03/2025
Local time: 12:00
Place:
online
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Ofice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As specified within the tender documents.
VI.5) Date of dispatch of this notice
21/02/2025