Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Greater London Authority (GLA)
City Hall, Kamal Chunchie Way
LONDON
E16 1ZE
UK
Contact person: Janny Graves
Telephone: +44 7925351522
E-mail: jannygraves@tfl.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://tfl.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://tfl.gov.uk/info-for/suppliers-and-contractors/opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://service.ariba.com/Supplier.aw
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLA 82615 RE:FIT 5 - National Carbon and Energy Performance Contracting Framework
Reference number: GLA 82615
II.1.2) Main CPV code
71314000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is being conducted under the open procedure pursuant to regulation 27 of the Public Contracts Regulations as amended (PCR 2015).
The Greater London Authority (GLA) is seeking to appoint service providers for the provision of RE:FIT 5 Framework.
This framework covers the delivery of energy efficiency services, including:
o Project Development,
o Design, Construction,
o Operations,
o Maintenance
o Financing of related projects.
These services will be delivered across England, Scotland, Wales and Northern Ireland.
The Framework will facilitate energy efficiency improvement, renewable energy generation, greenhouse gas emissions reduction and wider performance improvements including changes focused on water consumption.
This Framework will be a key component of the GLA's support to Public Sector, Charities, Voluntary, Community and Social Enterprises (VCSEs), and other organisations supported to undertake capital works to deliver decarbonisation measures.
Service providers will be required to develop costed proposals to decarbonise, generate energy, and/or improve energy efficiency in the contracting authority's buildings and land assets.
They will also be responsible for implementing these proposals, ensuring performance guarantees and guarantee a set level of savings and/or performance over a period of the arrangement.
GLA reserve the right to modify the framework scope to include similar services related to decarbonising, energy efficiency improvement, renewable energy generation, greenhouse gas emissions reduction and wider performance improvements including changes focused on water consumption in line with relevant policies.
Please note:
Bidders are invited to attend a Bidder's briefing on 6 March 2025.
The purpose of this event is to allow GLA/TfL to describe the key aspects of the procurement process and the scope. Further details can be found in the invitation to the tender documentation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09121000
09130000
09310000
09320000
34920000
39715000
39717000
42120000
42160000
42511000
44111500
44111511
44111520
44620000
45200000
45300000
45421130
50710000
50720000
50730000
65400000
71310000
71321000
79993000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
These services will be delivered across England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
The Framework will facilitate energy consumption reduction, renewable energy generation, greenhouse gas emissions reduction and wider performance improvements including changes focused on water consumption.
Service Providers will develop costed proposals to decarbonise the contracting authority's buildings, and to execute the proposals with energy performance guarantees. REFIT 5 is a single lot framework.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
1 000 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that upon expiry this framework will be renewed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In the tender documentation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
Minimum level(s) of standards required:
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
Minimum level(s) of standards required:
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/04/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/04/2025
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
The procurement process is being managed by Transport for London (TfL) on behalf of the Greater London Authority (GLA), the 'Contracting Authority'.
Instructions on how to register your interest in this opportunity and access the Invitation to Tender (ITT) documents.
The procurement is being carried out electronically via the SAP Ariba Portal.
To be able to participate in the tender you must be registered on TfL's SAP Ariba.
If you are not yet registered on the SAP Ariba Portal:
You are advised to register as soon as possible to access the Invitation To Tender documents (ITT) and to submit a tender proposal via the SAP Ariba Portal by the deadline.
You can find the Supplier Self-registration Request Form via the link below:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
As soon as you have successfully registered on the SAP Ariba Portal, please send an email the Procurement Lead Janny Graves: jannygraves@tfl.gov.uk confirming that you have successfully registered on the SAP Ariba Portal under your organisation and providing the organisation name you are registered under and then you will then be added to the competition process, i.e. the Sourcing Event on TfL's SAP Ariba.
If you are already registered on the SAP Ariba Portal.
Please email the Procurement Lead Janny Graves: jannygraves@tfl.gov.uk confirming that you are registered under your organisation and providing the organisation name you are registered under, you will then be added to the competition process, i.e. the Sourcing Event on TfL's SAP Ariba.
Please note:
• Your tender proposal must be submitted via the SAP Ariba Portal before the deadline.
• You are advised to allow plenty of time to fully upload your full tender proposal and complete the SAP Ariba steps required to ensure your submission has been fully and correctly submitted. If you have any issues please contact the Ariba Supplier Enablement Team as soon as possible. Ariba_supplier_enablement@tfl.gov.uk.
Upon award the Framework Agreement is for use by the Greater London Authority (GLA), ("the Contracting Authority"), the Greater London Authority Group and Transport for London Group and any of their functional bodies as well as other Authorities ("Framework Users"/"User Bodies") in the United Kingdom and which fall into one or more of the following categories:
1. Any of the following organisations, and any of their successors:
(a) Ministerial government departments;
(b) Non ministerial government departments;
(c) Executive agencies of government and other subsidiary bodies
(d) Non-Departmental Public Bodies (NDPBs), including advisory NDPBs, executive NDPBs, and tribunal NDPBs;
(e) All non-Crown Status Government Companies wholly or partly owned by Central Government Departments and their subsidiaries. Assembly Sponsored Public Bodies (ASPBs);
(f) Police forces;
(g) Fire and rescue services;
(h) Ambulance services;
(i) Maritime and coastguard agency services;
(j) NHS bodies;
(k) Educational bodies or establishments including state schools (nursery schools, primary schools, middle or high schools, secondary schools, special schools), academies, colleges, Pupil Referral Unit (PRU), further education colleges and universities;
(l) Hospices;
(m) National Parks;
(n) Housing associations, including registered social landlords;
(o) Third sector and charities;
(p) Citizens advice bodies;
(q) Councils, including county councils, district councils, county borough councils, community councils, London borough councils, unitary councils, metropolitan councils, parish councils;
(r) Other Public Bodies and Public corporations and their subsidiary bodies sponsored by Central Government Departments which are not covered by named categories in this Authorised Customer list;
(s) Public financial bodies or institutions;
(t) Public pension funds;
(u) Central banks; and
(v) Civil service bodies, including public sector buying organisations.
(w) Community and Cultural Institutions
All new bodies created which fall within the criteria of this 1) Authorised Customer list
2. Those listed and maintained by the Government on their website at
https://www.gov.uk/government/organisations or any replacement web-link.
3. Those listed and maintained by the Office of National Statistics (ONS) at
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide or any replacement web-link.
4. Those set out in the definition of "Contracting Authority" in regulation 2(1) of the Public Contracts Regulations 2015 (PCR), namely:
(a) the State, regional or local authorities. This covers parliament, central government, regional government and local government;
(b) associations formed by one or more regional or local authorities;
(c) bodies governed by public law, as defined under regulation 2(1) of PCR, including any subsidiary and sponsoring department of such bodies. A body which operates in normal market conditions, aims to make a profit, and bears the losses resulting from the exercise of its activity shall not be considered as being a 'body governed by public law' since the needs in the general interest, that it has been set up to meet or been given the task of meeting, can be deemed to have an industrial or commercial character;
(d) associations formed by one or more bodies governed by public law, including any (applicable) joint venture or corporation; and
(e) central government authorities, as defined under regulation 2(1) of PCR, and listed in Schedule 1 PCR
Please note:
1) This procurement is being conducted in accordance with the Framework Agreement Contracting Authority's drive to deliver best value whilst meeting its own requirements. At the end of this procurement process, the Framework Agreement Contracting Authority may choose to award or not award a Framework Agreement. Any Framework Agreement will be to the Bidder, who submitted the most economically advantageous tender.
The Authority also reserves the right, at any point and without notice, to discontinue the procurement process without awarding a Framework Agreement / Contract, whether such discontinuance is related to the content of tenders or otherwise. In such circumstances, the Authority will not reimburse any costs/expenses incurred by any person in the consideration of and / or response to this document. You make all tenders, proposals and submissions relating to this ITT entirely at your own risk. You are reminded that you are solely responsible for the costs, which you incur, as a result of your participation in this procurement.
2) Nothing in this Contract Notice (and associated procurement documents) will be taken as constituting an offer (whether implied or otherwise), or any agreement, whether express or implied between the Authority and any other party.
3) Entering into this Framework Agreement does not guarantee any level of Services that will be called-off by the Greater London Authority (GLA) and/or any other authority.
4) Economic Operators must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this procurement
5) Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive 2014/24/EU of the European Parliament and of the Council and Directive 2014/25//EU of the European Parliament and of the Council (Services to be provided in relation to activities will not be subject to a separate notice, the services may be provided to the GLA, TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT) and/ or the GLA and any of the functional bodies).
6) Further information on TfL may be found at www.tfl.gov.uk and https://www.tfl.gov.uk/corporate/publications-and-reports/procurement-information
7) All discussions and meetings will be conducted in English.
VI.4) Procedures for review
VI.4.1) Review body
Transport for London
London
UK
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
21/02/2025