Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Reidvale Housing Association
13 Whitevale Street
Glasgow
G31 1QW
UK
Telephone: +44 1415542406
E-mail: info@reidvale.co.uk
NUTS: UKM82
Internet address(es)
Main address: www.reidvale.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13042
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Common Close Cleaning Works 2025 - 2028 (with the options to extend for 2 x single years)
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract applies to tenement stairs, common close and deck access cleaning services to closes belonging to Reidvale Housing Association.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Generally, the service will comprise the regular Close Cleaning of the Associations flatted stock. It may also include Void cleaning services.
The Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Close Cleaning Services that may include Void Cleaning works all as detailed in the specification in the Contract Documents.
The MTC for Close Cleaning Services will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years.
It should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address cleaned. This must have the full breakdown of all items of works completed and itemised costs.
Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
425 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract term will be for an initial 3 year period which an option of a further 2 x single year extension to a maximum of 5 years. The decision to award the contract extension will be at the discretion of the Association and will be on the basis of one year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached ITT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Close Cleaning - Final
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Close Cleaning - Final
III.2.2) Contract performance conditions
See Tender Document and KPIs - Project - Close Cleaning
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/03/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As outlined in tender documents
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
IT IS CRITICALLY IMPORTANT AND BIDDERS MUST ENSURE THAT ALL INFORMATION IS PROVIDED AS REQUESTED IN THE ITT.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=791605.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See attached Document - CB Clause for % contribution on MTC - (name of bidder)
(SC Ref:791605)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
UK
Internet address(es)
URL: http://reidvale.org.uk/
VI.5) Date of dispatch of this notice
26/02/2025