Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Mr Russell Mercer
Telephone: +44 1793463000
E-mail: rmercer@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: https://www.swindon.gov.uk/
Address of the buyer profile: https://www.swindon.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
AI Transcription Tool
Reference number: DN748747
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 100 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72262000
72212000
72263000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.
II.2.5) Award criteria
Quality criterion: Q6.1.1a - Functional Capabilities
/ Weighting: 9%
Quality criterion: Q6.1.1b - Non-functional capabilities
/ Weighting: 9%
Quality criterion: Q6.1.1c - Customisation options
/ Weighting: 9%
Quality criterion: Q6.1.1d - Offline capabilities
/ Weighting: 8%
Quality criterion: Q6.1.2a - Security
/ Weighting: 5%
Quality criterion: Q6.1.2b - Privacy
/ Weighting: 5%
Quality criterion: Q6.1.2c - Compliance
/ Weighting: 10%
Quality criterion: Q6.1.3a - Implementation
/ Weighting: 6%
Quality criterion: Q6.1.3b - Training
/ Weighting: 7%
Quality criterion: Q6.1.3c - Support
/ Weighting: 7%
Quality criterion: Q6.1.4a - Reporting and analytics
/ Weighting: 5%
Quality criterion: Q6.1.5a - Social Value
/ Weighting: 10%
Price
/ Weighting:
10%
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-000009
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/01/2025
V.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 19
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Beam Up Ltd
Senna Building, Gorsuch Place
London
E2 8JF
UK
NUTS: UKK14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
SN1 2JH
UK
VI.5) Date of dispatch of this notice
26/02/2025