Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southside Housing Association Ltd
135 Fifty Pitches Rd, Cardonald
Glasgow
G514EB
UK
Contact person: Bill Lynch
Telephone: +44 1414221112
E-mail: blynch@southside-ha.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.southside-ha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Two Year Contract for Roof Repair Services and Minor Works
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Southside Housing Association is procuring a Contract which shall deliver Responsive Maintenance Roof Repair Services and Minor Works throughout the Cardonald and Pollokshields areas of Glasgow.
The properties applicable to the Contract are described within Tender Document E Part 1 and Part 2, and it is intended that that one Service Provider will be appointed to deliver all requirements for all properties listed in Tender Document E Part 1 and Part 2 that are located in the Cardonald and Pollokshields areas of Glasgow.
The properties are anticipated to include pre-1919 sandstone tenement flats and houses, new build modern housing and flats including multi-storey properties, and post war pre-2000 construction houses and flats. The approximate volume of work and the annual quantity of Responsive Maintenance Roof Repairs and Minor Works is not guaranteed, and may fluctuate depending on the volume of repairs reported by customers of Southside Housing Association during each year of the Contract.
Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contract within Glasgow throughout the term of the Contracts.
One contractor (the Service Provider) will be appointed to deliver the requirements of Southside Housing Association that are described in the tender documents and the Contract will be executed using the NHF Form of Contract 2011 (Rev 7 :2020) and Version 7.2 of the M3NHF Schedule of Rates
The duration of the Contract will be for an initial two-year period with optional 1 + 1 + 1 year annual extensions to the Contract Period up to a maximum duration of five years from the Commencement Date.
The complete standard suite of M3NHF Schedule of Rates shall not be applied during the Contract and it is the intention of Southside Housing Association that only the Schedule of Rates stated within ‘Tender Document A – Price Framework – Roofing Repairs’ shall apply during the Contract. Tenderers shall not be held to the standard rates within Version 7.2 of the M3NHF Schedule of Rates and Tenderers may price each item within Tender Document A with complete commercial freedom as they consider appropriate. The rates entered by Tenderers within Tender Document A will be held for one year from the Commencement Date of the Contract and adjusted for inflation within the rules of Clause 9.4 of the Contract Conditions thereafter.
Southside Housing Association intend to issue Orders for Responsive Repairs Maintenance works to the Service Provider during the term of the Contract. However, no specific values or any volumes of work are guaranteed to the Service Provider during the term of the Contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
148 685.16
GBP
II.2) Description
II.2.2) Additional CPV code(s)
44112400
44112500
44112410
44112420
44112430
44232000
45261200
45261210
45261211
45261212
45261213
45261214
45261220
45261221
45261400
45261900
45261910
45261920
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Cardonald and Pollokshields, Glasgow
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-032869
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/02/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KPM Contractors Ltd
8 Lenziemill Road
Cumbernauld
G672RL
UK
Telephone: +44 7710401608
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 148 685.16
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:792179)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Glasgow
UK
VI.5) Date of dispatch of this notice
04/03/2025