Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
UK
Contact person: Scott Forrest
E-mail: scott.forrest@ros.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ros.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00366
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Land Registration
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RoS - Secure Mail Delivery
II.1.2) Main CPV code
60160000
II.1.3) Type of contract
Services
II.1.4) Short description
Secure Mail delivery and collection throughout Scotland. Next day delivery is imperative due to our obligations to our customers. Tracked mail is also an option we use occasionally and must be available.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
78 036.67
GBP
II.2) Description
II.2.2) Additional CPV code(s)
60160000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
153 London Road, Edinburgh, EH8 7AU
II.2.4) Description of the procurement
We are looking to put a contract in place for a secure mail delivery service encompassing next day delivery for Registers of Scotland. We have an obligation to deliver to a number of solicitors and agents and often contain legal documentation.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
We believe that there is only 1 company who can provide the service that we require within Scotland and that would be DX. Legal Post used to offer a similar service but were bought by DX and now they hold a monopoly on this service. We use Royal Mail for other services but they cannot guarantee next day delivery for example.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-030826
Section V: Award of contract
Contract No: CNTR0016321
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dx Group Ltd
UNIT K3 STARLAW BUSINESS PARK
LIVINGSTON
EH54 8SF
UK
NUTS: UKM78
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 78 036.67
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:788334)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
05/03/2025