Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Contact person: Elisabeth Plant
E-mail: Elisabeth.Plant@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: https://www.westlothian.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Removals and Storage Framework Agreement
Reference number: CC14006
II.1.2) Main CPV code
63120000
II.1.3) Type of contract
Services
II.1.4) Short description
When an individual or a family group present as homeless, the council has a legal duty under the Housing Scotland Act (1987) to provide services to remove and/or store furniture and personal belongings for clients. Due to the nature of the works involved in providing the service, the council cannot provide this service in house and therefore need to outsource this requirement and appoint a suitably experienced supplier to provide the service on behalf of the council.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Removals and Storage Framework Agreement - Lot One (Domestic Removals and Storage)
II.2.2) Additional CPV code(s)
63120000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
The nature of the work involved will vary depending on the nature of the request to remove and store items but will cover situations such as homelessness, decants for improvement works to be carried out and other ad hoc situations such as abandonments and other routine tenancy changes.
We seek to appoint one supplier to this lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 25
Price
/ Weighting:
75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract will have a 12 month extension available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Removals and Storage Framework Agreement - Lot Two (House to House Moves)
II.2.2) Additional CPV code(s)
63121100
63120000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
The Authority may use this framework to move a tenant’s furniture to a more suitable tenancy due to the house being unsuitable due to personal needs. The framework may also be used when the Authority needs to decant a tenant to a different property due to remedial or emergency repairs. In these situations, the tenant’s belongings may either be required to be stored or moved to another property dependant on the situation. In the event that belongings are required to be stored in a storage facility, this service will be covered under Lot 1 of this framework agreement.
We seek to appoint 3 suppliers to this lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 25
Price
/ Weighting:
75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A 12 month extension shall be available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Removals and Storage Framework Agreement - Lot Three (Large Office and School Moves Including Crate Hire)
II.2.2) Additional CPV code(s)
63121100
63120000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
This lot is for non-residential properties only and will include office buildings, schools, community centres and other location within the Authority's property portfolio. The service will include removal of office furniture, including the supply of storage boxes and crates, from Authority buildings and transport these to another area of the same building or to a different property.
We seek to appoint three suppliers to this lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 25
Price
/ Weighting:
75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension shall be available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/04/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/04/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 58327. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
West Lothian Council is committed to maximising Community Benefits from its procurement activities in order to build economic, social or environmental conditions into the delivery of council contracts.
In the In the tender submission, suppliers will be required to detail any social, economic and environmental benefits associated with contract performance during the contract term in the event of their appointment.
(SC Ref:792587)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
06/03/2025