Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ark Housing Association
3 Lochside Way
Edinburgh
EH12 9DT
UK
Telephone: +44 1314479027
E-mail: admin@arkha.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.arkha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA27685
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Other: Housing & Adult Social Care
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR and Payroll Management System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation’s scheduling system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48450000
79631000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This tender is for the provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation’s scheduling system.
Appendix G provides more detailed information on the System Requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Product features
/ Weighting: 20
Quality criterion: Product/System integration
/ Weighting: 10
Quality criterion: Resourcing of contract
/ Weighting: 10
Quality criterion: Account management
/ Weighting: 10
Quality criterion: Added value and innovation
/ Weighting: 10
Quality criterion: Knowledge and understanding of the brief
/ Weighting: 5
Quality criterion: Knowledge and understanding of the sector
/ Weighting: 5
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option for a 2 year contract extension, taking the total length of the contract to 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria is included in the SPD module of this procurement exercise.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria is included in the SPD module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria is included in the SPD module.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/04/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/07/2025
IV.2.7) Conditions for opening of tenders
Date:
07/04/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=792674.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:792674)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=792674
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court & Justice of the Peace Court
27 Chamber Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
07/03/2025