Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kent County Council
Sessions House
Maidstone
ME14 1XQ
UK
E-mail: marie.lewzey@kent.gov.uk
NUTS: UKJ4
Internet address(es)
Main address: http://www.kent.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SC24002 Road Asset Renewal Contract (RARC)
Reference number: DN707530
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The Road Asset Renewal Contract (RARC) focuses on asset management and serves as the principal delivery method for planned road pavement renewal and reconstruction works across Kent.
These works are required to effectively manage the Kent County Council's (KCC) pavement assets by replacing deteriorated areas which have reached the end of their useful life. Preservation works are also carried out to prolong the life of areas which are starting to deteriorate.
These works are critical to KCC's effective asset management and maintenance of its road network, allowing KCC to provide long lasting road surfaces and structural repairs, reducing the growth of the Council's road maintenance backlog and preventing future potholes.
The renewal schemes typically delivered via this contract range from small resurfacing schemes to large reconstruction works which completely replace the failed road structure and foundations.
The scope of work at each site typically involves:
• Cold milling of the top layers of the road structure
• Repaving with an asphalt surface and/or binder course
• Adjustments to covers and replacement of road markings and road studs as needed.
For sites near traffic signals, there may be a need to replace the traffic loops. Anticipated working conditions include road closures and night-time operations, with defined time restrictions in place.
The scope of work under this contract also includes some ad-hoc road reconstruction and other civils works, schemes, and projects.
This contract is not be lotted. The contractor is required to deliver works across all districts in Kent.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
400 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
This contract will ensure delivery of KCC's programmed renewal works. The scope of these works varies between each site but generally entails milling off the top layers of the road structure and repaving with a new asphalt surface. With deeper, more structural repairs carried out where needed.
All sites typically include adjustments to drain covers and replacement of road markings and road studs where required. Sites approaching traffic signals may require the replacement of the traffic loops. Most sites will require road closures and night-time working with working restrictions in place with defined times.
Alongside these routine works, occasional specialist works will be needed to respond to and repair unpredictable asset failures, such as road collapses. It may also include small to medium sized civils works, schemes, and projects.
The programme consists of multiple sites. There are several phases of work throughout the contract period, with routine work carried out typically between January and November each year.
II.2.5) Award criteria
Quality criterion: Award Criteria: Lowest price that meets or exceeds the defined minimum quality threshold. Full details of the award criteria are stated within the tender documents.
/ Weighting: 0
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-020013
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: SC24002 Road Asset Renewal Contract (RARC)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GW Highways Limited
Kent
ME14 1JP
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
400 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Work will be called off from a Schedule of Rates (SORs) as required. Work is not guaranteed within the contract, which is why the awarded figure has been published with a lowest value of £1. However, the expected annual value for this contract is in the region of £20-25 million. The expected total contract value for this contract equates to £200-250million. This is broken down as follows:
- Initial Term (5 years, or 60 months) totalling £100-125 million.
- Optional Extension Term (up to 5 years, or 60 months) totalling £100-125 million.
To allow for any future increases in government or KCC funding, future inflation, and any other unexpected but in-scope spend, the total maximum awarded contract value is advertised as £400million (£400,000,000.00).
The anticipated contract periods are as follows:
- Initial term: 01 April 2025 - 31 March 2030.
- Optional extension: 01 April 2030 - 31 March 2035.
VI.4) Procedures for review
VI.4.1) Review body
Kent County Council
Maidstone
Kent
UK
VI.5) Date of dispatch of this notice
10/03/2025