Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Shetland Islands Council
8 North Ness Business Park
Lerwick, Shetland
ZE1 0LZ
UK
Contact person: Graeme MacDonald
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
NUTS: UKM66
Internet address(es)
Main address: http://www.shetland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer
Reference number: H/03/25
II.1.2) Main CPV code
71200000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Works comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71220000
II.2.3) Place of performance
NUTS code:
UKM66
Main site or place of performance:
Lerwick, Shetland Islands and as required by the Contracting Authority.
II.2.4) Description of the procurement
The type of contract to be awarded is a Services contract.
The procedure is a governed by the Public Contracts (Scotland) Regulations 2015. The procedure being followed is a Restricted Procedure.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Minimum overall turnover of 54,000 GBP per year for the last 3 financial years available, depending on the date on which the economic operator started trading, as far as the information on this turnover is available;
Evidence of current Employers and Public Liability Insurances to a minimum of 10,000,000 GBP and 5,000,000 GBP respectively;
Financial statements for the last 3 financial years if available, depending on the date on which the economic operator started trading, as far as the information on this turnover is available. Where accounts are not in English, the Tenderer must provide certified extracts in the English language;
A current bank reference to a minimum annual value of 80,000 GBP;
Where the tenderer has not provided a bank reference or the bank has not provided a reference, an independent credit rating check will be sought by the Council. The report provided from this check must provide evidence to the Council that the Tenderer has sufficient financial ability to undertake the estimated contract value;
The procedure undertaken to evaluate the economic and financial standing of the bidder is detailed in Appendix 1. The standard ratios and metrics which will be used as part of the assessment are detailed in Appendix 2.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Refer to the Stage 1 Single Procurement Document (SPD) Briefing Document - 4.2 Table 2 - Questions and Weightings.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/04/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note that it is an essential requirement of the procurement process that Tenderers fully complete and submit a satisfactory Single Procurement Document (SPD) (Scotland) and satisfy all requirements specified or referred to in the Contract Notice.
The Council reserves the right to accept any tender in whole or in part and is not bound to accept any tender or the lowest tender submitted.
The Contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
GBP means Great British Pounds.
V1.4.1 - Review body. The review body noted is Lerwick Sheriff Court but economic operators should contact the Contracting Authority in the first instance if any issue needs to be addressed. The court may be contacted where legal proceedings are contemplated.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=792383.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:792383)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=792383
VI.4) Procedures for review
VI.4.1) Review body
Lerwick Sheriff Court
King Erik Street
Lerwick
ZE1 0HD
UK
E-mail: lerwick@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
11/03/2025