Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Highland
Assynt House, Beechwood Park
Inverness
IV2 3BW
UK
Telephone: +44 1463704000
E-mail: nhsh.tenders@nhs.scot
NUTS: UKM6
Internet address(es)
Main address: http://www.nhshighland.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HH118-25-HB Maintenance of Fire Fighting Equipment
Reference number: HH118-25-HB
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Highland requires a service for the maintenance of fire-fighting equipment, ensuring full compliance with all applicable statutory requirements across all NHS Highland sites.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Inverness (Maintenance of Fire Fighting Equipment )
II.2.2) Additional CPV code(s)
35110000
35113000
35113100
39525400
51700000
44482000
24951210
24951220
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criterion
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract has an option to extend for up to a further 24 months then it will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 Argyll and Bute (Maintenance of Fire Fighting Equipment )
II.2.2) Additional CPV code(s)
35110000
35113000
39525400
35113100
51700000
24951210
24951220
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criterion
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract has an option to extend for up to a further 24 months then it will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 Skye and Lochaber (Maintenance of Fire Fighting Equipment )
II.2.2) Additional CPV code(s)
35110000
35113000
35113100
39525400
51700000
44482000
24951210
24951220
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criterion
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract has an option to extend for up to a further 24 months then it will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 Caithness (Maintenance of Fire Fighting Equipment )
II.2.2) Additional CPV code(s)
35110000
35113000
35113100
39525400
51700000
44482000
24951210
24951220
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criterion
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract has an option to extend for up to a further 24 months then it will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Award shall be subject to a satisfactory financial evaluation having been carried out by NHS Highland which may include credit checks and accounts analysis.
a) A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end. An additional question has been provided below to enable you to upload your second set of accounts.
or
b) A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed, the same information for the period applicable. NOTE: if this information is not available in an audited format, please provide an end of period balance sheet or make the response specified in option (c) below.
or
c) If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
For example, provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.
Minimum level(s) of standards required:
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to commencement of any subsequently awarded Contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 5,000,000 GBP
Public Liability Insurance = 5,000,000 GBP
Professional Indemnity = 5,000,000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to provide a minimum of 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
Bidders are required to confirm that they and/or the service provider have the relevant educational and professional qualifications.
Quality Management Procedures
1.The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
Or,
2. The bidder must have the following:
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
Health and Safety Procedures
3. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or a regularly reviewed documented process.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/04/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/04/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated timing for the next notice is 2030, subject to no contract extensions
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30792. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30792. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors are required to summarise any proposed Community Benefits that will be developed and delivered as part of this contract if successful. Your Community Benefits proposal should identify any areas which can improve the economic, social, environmental wellbeing and assist in the reduction of health inequalities across NHS Highland’s Health Board.
Contractors can also decide to support projects logged within the Community Benefit Gateway, this must be documented within your response. If successful in your bid you will be required to bid to complete the work on the Community Benefit Gateway.
Or
If you are not able to propose any Community Benefits as part of this contract can you please specify why?
(SC Ref:823851)
(SC Ref:824914)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Justice Centre
Inverness
IV1 1AH
UK
VI.5) Date of dispatch of this notice
02/03/2026