Preliminary Market Engagement for a fire alarm support contractor

Procurement reference

1

Procurement description

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled quarterly, biannual and annual maintenance of its high-risk buildings Fire Alarm systems within 15 Housing and Corporate properties and specialist support to our own in-house electricians within approximately 80 Housing and Corporate properties.

The council intends on tendering a service contract complying with BS EN 5839 which would also include quarterly, biannual and annual maintenance visits and repairing any fire alarm systems as and when required, which may include new replacements to replace obsolete systems.

Any reported fault between 8am-5pm to a fire alarm system must be attended with the same day (ideally 4 hours) or at an agreed time and date with the contract administrator.

The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -

? Market Interest

? Contract Length

? Capacity

? Timescales.

To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents.

This preliminary market engagement exercise will close 15:00 19th March 2026, following this all responses will be reviewed by Swindon Borough Council.

Main category

Services

Delivery regions

• UKK14 - Swindon

Total value (estimated)

750000 GBP Excluding VAT

900000 GBP Including VAT

Contract dates (estimated)

01 October 2026, 00:00AM to 30 September 2029, 23:59PM

Extension end date (if all the extensions are used): 30 September 2031

Swindon Borough Council

Is the total value above threshold?

Above threshold

CPV classifications

• 31625200 - Fire-alarm systems
• 45312100 - Fire-alarm system installation work
• 50000000 - Repair and maintenance services

Delivery regions

• UKK14 - Swindon

Contract start date (estimated)

01 October 2026, 00:00AM

Contract end date (estimated)

30 September 2029, 23:59PM

Extension end date (estimated)

30 September 2031, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled quarterly, biannual and annual maintenance of its high-risk buildings Fire Alarm systems within 15 Housing and Corporate properties and specialist support to our own in-house electricians within approximately 80 Housing and Corporate properties.

The council intends on tendering a service contract complying with BS EN 5839 which would also include quarterly, biannual and annual maintenance visits and repairing any fire alarm systems as and when required, which may include new replacements to replace obsolete systems.

Any reported fault between 8am-5pm to a fire alarm system must be attended with the same day (ideally 4 hours) or at an agreed time and date with the contract administrator.

The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -

 Market Interest

 Contract Length

 Capacity

 Timescales.

To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents.

This preliminary market engagement exercise will close 15:00 19th March 2026, following this all responses will be reviewed by Swindon Borough Council.

Due date

19 March 2026, 23:59PM

Has the engagement period already ended?

No