Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Health and Safety Executive
Redgrave Court, Merton Road, Bootle, Merseyside
Liverpool
L207HS
UK
Contact person: Stacey Armstrong
E-mail: stacey.armstrong@hse.gov.uk
NUTS: UKD73
Internet address(es)
Main address: https://www.hse.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.
This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.
HSE is coming to the end of the current contract and requires a service provider who will:
• Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today
• Lead and manage the extract of data from the current system
• Lead and conduct the input of extracted data into the service provider's SaaS service
• Support and manage the data quality review, by HSE, of the input data before service Go Live
• Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users
• Support the production of management information (MI) reports from the SaaS service
• Train the super users and administrators in their roles in the SaaS service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
77 689.00
GBP/ Highest offer:
392 784.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
48000000 - Software package and information systems
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Extension provisions for 3 years in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-023194
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2025
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Edays absence management limited
09458918
Nottingham
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 77 689.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Tommy Johnson
Liverpool
UK
E-mail: tenders@hse.gov.uk
VI.5) Date of dispatch of this notice
13/03/2026