Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Bruce Pinkerton
Telephone: +44 01856873535
E-mail: procurement@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of General Stationery and Office Paper
Reference number: OIC/PROC/1041
II.1.2) Main CPV code
30192700
II.1.3) Type of contract
Supplies
II.1.4) Short description
Orkney Islands Council has a requirement to enter into a contract with suitably qualified and experienced contractors for the supply and delivery of a range of general stationery products and office paper to Council establishments in Orkney.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
85 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
General Office Stationery and Equipment
II.2.2) Additional CPV code(s)
22800000
30192700
30199600
30199700
22815000
30141200
30193200
30100000
30190000
30192000
30197000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Multiple Council offices, Education settings and Care settings throughout the Authority area
II.2.4) Description of the procurement
The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement.
The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.
II.2.5) Award criteria
Quality criterion: Service Understanding and Requirements
/ Weighting: 12
Quality criterion: Contract Management
/ Weighting: 19
Quality criterion: Service Delivery
/ Weighting: 15
Quality criterion: Employment
/ Weighting: 5
Quality criterion: Sustainability
/ Weighting: 9
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Printer Cartridges and Toner
II.2.2) Additional CPV code(s)
30125110
30237310
30125100
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Multiple Council offices, Education settings and Care settings throughout the Authority area
II.2.4) Description of the procurement
The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement.
The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.
II.2.5) Award criteria
Quality criterion: Service Understanding and Requirements
/ Weighting: 12
Quality criterion: Contract Management
/ Weighting: 19
Quality criterion: Service Delivery
/ Weighting: 15
Quality criterion: Employment
/ Weighting: 5
Quality criterion: Sustainability
/ Weighting: 9
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-040941
Section V: Award of contract
Lot No: 1
Title: General Office Stationery and Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/06/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SINCLAIR OFFICE SUPPLIES
71-75 JOHN STREET
STROMNESS
KW16 3AD
UK
NUTS: UKM65
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Printer Cartridges and Toner
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/06/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SINCLAIR OFFICE SUPPLIES
71-75 JOHN STREET
STROMNESS
KW16 3AD
UK
NUTS: UKM65
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions relating to this Contract Notice are to be submitted via the Questions and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Bidders should complete the SPD module online that is attached to this notice.
(SC Ref:826509)
VI.4) Procedures for review
VI.4.1) Review body
Kirkwall Sheriff Court
Kirkwall
UK
VI.5) Date of dispatch of this notice
13/03/2026