Wrexham University Air Conditioning & Ventilation Servicing

Procurement description

The purpose of this ITT is to select a suitably qualified and experienced Supplier to undertake the delivery of the Air Conditioning Maintenance across the University estate, including reactive maintenance and planned preventative maintenance (“PPM”), together with associated statutory inspections and performance management.

This ITT is issued via the Sell2Wales portal. The University reserves the right not to award any contract as a result of this process.

The Contract is intended to cover:

a) PPM services to air conditioning, mechanical ventilation and associated control systems in accordance with manufacturers’ recommendations, SFG20 (or equivalent standard) and applicable legislation (see Appendix 1 and Appendix 2).

b) Reactive and remedial maintenance, fault diagnosis and rectification of air conditioning and mechanical ventilation plant.

c) Statutory inspections, certification and record keeping

d) Performance reporting against Key Performance Indicators (“KPIs”) (Appendix 3/Appendix 2 as applicable).

Main category

Services

Delivery regions

• UKL23 - Flintshire and Wrexham
• UKL24 - Powys
• UKL13 - Conwy and Denbighshire
• UKL12 - Gwynedd
• UKL11 - Isle of Anglesey

Total value (estimated, excluding VAT)

84000.00 GBP to 84000.00GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 01 September 2029, 23:59PM

Extension end date (if all the extensions are used): 01 September 2031

Wrexham University

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 50730000 - Repair and maintenance services of cooler groups

Delivery regions

• UKL23 - Flintshire and Wrexham
• UKL24 - Powys
• UKL13 - Conwy and Denbighshire
• UKL12 - Gwynedd
• UKL11 - Isle of Anglesey

Lot value (estimated)

84000.00 GBP Excluding VAT

100800.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

01 September 2029, 23:59PM

Extension end date (estimated)

01 September 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

We envision two 12 month extension options if both parties are happy to continue.

Award criteria

Tender submission deadline

14 May 2026, 17:00PM

Enquiry deadline

17 April 2026, 17:00PM

Submission address and any special instructions

Tenders must be submitted via Sell2Wales by the stated Deadline. https://www.sell2wales.gov.wales. Late submissions may not be accepted. Tenders must remain open for acceptance for 90 calendar days from the Tender Submission Deadline.

May tenders be submitted electronically?

Yes