Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
National Records of Scotland
General Register House, 3 Princes Street
Edinburgh
EH1 3YY
UK
Contact person: Leanne Gourlay
E-mail: leanne.gourlay@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Archival Environmental Monitoring Solution
Reference number: NRS-25-17-C
II.1.2) Main CPV code
90711500
II.1.3) Type of contract
Services
II.1.4) Short description
NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
183 602.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90711500
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh - 4 NRS sites
II.2.4) Description of the procurement
NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment. This shall include provision, installation and maintenance of sensors and dataloggers, helpdesk functionality, UK data storage and access to an online portal for data analysis and reporting.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-068812
Section V: Award of contract
Contract No: NRS-25-17-C
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/03/2026
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Conserv
71-75 Shelton Street, Covent Garden
London
WC2H 9JQ
US
NUTS: US
Internet address(es)
URL: www.conserv.io
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 183 602.50
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 30 %
Short description of the part of the contract to be subcontracted:
Installation and Set Up
Section VI: Complementary information
VI.3) Additional information
Incorrect address hardcoded to award notice for Conserv Solutions Inc
The correct address is:
5600 9th Ave S
Birmingham
Alabama
United States
35212
(SC Ref:826891)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: https://scotscourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-cour
VI.5) Date of dispatch of this notice
18/03/2026