Periodic indicative notice – utilities
This notice is a periodic indicative notice only
Section I: Contracting
entity
I.1) Name and addresses
Caledonian Sleeper Limited
Basement and Ground Floor Premises, 1-5 Union Street
Inverness
IV1 1PP
UK
Contact person: KAREN MARY ROGERS
Telephone: +44 3300600500
E-mail: procurement@caledoniansleeper.scot
NUTS: UK
Internet address(es)
Main address: www.sleeper.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30648
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Train Services Agreement (TSA) and Technical Support and Spares Supply Agreement (TSSSA)
Reference number: CPT-071
II.1.2) Main CPV code
50222000
II.1.3) Type of contract
Services
II.1.4) Short description
Caledonian Sleeper Limited (CSL) intends to undertake a pre-procurement market engagement exercise to inform the renewal of the services provided under the Train Services Agreement (TSA) and Technical Support and Spares Supply Agreement (TSSSA) for the Mk5 coach fleet (75 vehicles). The engagement will help CSL identify optimal packaging of services to maximise supplier participation, value for money and innovation. Any subsequent procurement will be subject to approvals from Scottish Rail Holdings (SRH) and Transport Scotland (TS) on behalf of the Scottish Ministers.
II.1.5) Estimated total value
Value excluding VAT:
60 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots may be combined when the tender is published or awarded
II.2) Description
Lot No: 1
II.2.1) Title
Preventative & Corrective Maintenance
II.2.2) Additional CPV code(s)
50222000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Delivery of preventative and corrective maintenance for the Mk5 fleet
Management of daily servicing, fault finding and fault resolution in service
Maintenance and resource planning with defect tracking in line with CSL processes
Quality assurance, document control and safety management certification in line with CSL Safety Management System
Collaboration and integration with all relevant CSL Supply Partners
II.2.14) Additional information
CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.
Lot No: 2
II.2.1) Title
Train Cleaning & Presentation
II.2.2) Additional CPV code(s)
50222000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Provision and delivery of interior and exterior cleaning of the Mk5 coaches to defined CSL requirements and standards
Management of on-board presentation ensuring high standards met across
Implementation of quality control and audit processes to measure KPI performance
Collaboration and integration with all relevant CSL Supply Partners
II.2.14) Additional information
CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.
Lot No: 3
II.2.1) Title
Overhaul and heavy maintenance
II.2.2) Additional CPV code(s)
50222000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Delivery of periodic planned heavy maintenance for the Mk5 coaches
Management of major system overhauls e.g. HVAC, wheelsets, bogies, brakes, toilets in line with OEM specification and safety standards
Responsible for compliance, documentation, testing and certification
Provision of required and up-to-standard facilities required for delivery of any overhaul and heavy maintenance requirements
Collaboration and integration with all relevant CSL Supply Partners
II.2.14) Additional information
CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.
Lot No: 4
II.2.1) Title
Preventative & Corrective Spares
II.2.2) Additional CPV code(s)
50222000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Provision of spares and consumables required to support both preventive and corrective maintenance for the Mk5 fleet.
Management of inventory levels, MSQ and re-order points to maintain optimal stock levels across maintenance and operational locations.
Management and coordination of component repair, overhaul and obsolescence with approved OEM and supply chain partners.
Collaboration and integration with all relevant CSL Supply Partners
II.2.14) Additional information
CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.
Lot No: 5
II.2.1) Title
Technical Support
II.2.2) Additional CPV code(s)
50222000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Provide technical support framework to support CSL including;
Maintenance documentation and optimization
Specialist design and engineering expertise
2nd/3rd party approvals
Risk management support
Reliability improvements
Collaboration with all relevant CSL Supply Partners
II.2.14) Additional information
CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.
II.3) Estimated date of publication of contract notice:
27/11/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Participation Process
1. Interested parties must email procurement@caledoniansleeper.scot to request a Non-Disclosure Agreement (NDA) and Conflict of Interest (COI)
2. Once the NDA is executed, CSL will issue a Market Engagement Questionnaire (MEQ) via e-mail to interested parties.
3. MEQ responses will be reviewed to inform market structure, lot design and potential tender strategy.
4. CSL may arrange follow-up engagement sessions (virtual or in person) with some or all respondents.
Market Engagement requests to participate must be received no later than 7th April 2026.
Only entities who register and execute an NDA will receive MEQ materials and subsequent invitations. No further public notice of these events will be issued prior to any Contract Notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=824922.
(SC Ref:824922)
VI.5) Date of dispatch of this notice
18/03/2026