Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
UK
Telephone: +44 7974884681
E-mail: ruairidh.black@calmac.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.calmac.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Ferry and Port Operator
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Design, Supply and Delivery of Uniform and PPE
Reference number: CSOP26-001
II.1.2) Main CPV code
18100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Our ambition is to implement a workwear solution that is accessible, and inclusive for all colleagues, incorporating maternity options, religious considerations, gender-appropriate fits, and consistent sizing standards.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Our vision is to create a fully branded, inclusive, and functional workwear and PPE solution that unites every colleague across our organisation reflecting who we are, what we stand for, and the pride we take in serving our communities.
We will deliver a modern, high‑quality uniform range designed from the ground up to support the unique needs of our operational, maritime, port, and shore‑based teams.
Rooted in the heritage of Caledonian MacBrayne and our communities, our workwear will combine safety, comfort, durability, and unmistakable brand identity in every garment.
Our ambition is to implement a workwear solution that is accessible, and inclusive for all colleagues, incorporating maternity options, religious considerations, gender-appropriate fits, and consistent sizing standards. Through clear uniform standards, easy maintenance guidance, and from warehouse to home/work distribution processes, we will set and uphold a new standard for how our brand is worn and represented.
Powered by digital self-service ordering tools, our workwear transformation will enhance operational efficiency, improve stock management, and allow us to scale sustainably.
Cross-functional collaboration at the early stages will ensure that every voice is heard and every role is understood, creating a sense of ownership, pride, and confidence in the final solution.
By learning from industry-leading transformations and working with expert partners, we will introduce a workwear range that not only serves practical needs but also strengthens culture, improves staff experience, and supports our organisation’s evolution.
This is more than new uniform, it's an opportunity to reinforce our brand, celebrate our heritage, empower our people, and deliver a workwear experience that is fit for the future.
II.3) Estimated date of publication of contract notice:
04/05/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Caledonian MacBrayne, trading as CalMac Ferries Ltd, is in the early stages of defining the requirements for this procurement exercise.
This Prior Information Notice is intended to inform the market of our intention to undertake a procurement process and to offer interested parties an opportunity for early engagement.
A buyer presentation will be held in April 2026 via Microsoft Teams. This session will introduce suppliers to Caledonian MacBrayne and provide a high‑level overview of the anticipated requirements.
Following the session, interested parties will be invited to complete a pre‑market engagement questionnaire, which will help shape our procurement approach.
Due to the expected level of interest, Caledonian MacBrayne is unable to accommodate one‑to‑one meetings with suppliers at this stage.
To register for the presentation session, please contact:
Ruairidh Black – Senior Supply Chain Business Partner
Email: ruairidh.black@calmac.co.uk
Please use the subject line: Design, Supply and Delivery of Uniform and PPE.
In your email, include the email addresses of all attendees from your organisation.
Requests to attend the presentation should be sent no later than Monday 13 April 2026 at 1200.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=826898.
(SC Ref:826898)
VI.5) Date of dispatch of this notice
18/03/2026