Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
UK
Telephone: +44 1294310288
E-mail: joshgraham@north-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.north-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Software Maintenance Agreement and Support Agreement – Apex Asset Management Software
Reference number: NAC/STA/5188
II.1.2) Main CPV code
72267000
II.1.3) Type of contract
Services
II.1.4) Short description
North Ayrshire Council require software maintenance & access to the APEX System.
The contract has recently been modified to upgrade to the most recent version of the SAP System.
The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
152 587.72
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72267000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
North Ayrshire Council require software maintenance & access to the APEX System.
The contract has recently been modified to upgrade to the most recent version of the SAP System.
The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This is a legacy ICT system that only the incumbent supplier can maintain and support. this software system was made in collaboration with the supplier in 2009.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: NAC/STA/5188
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rowanwood Professional Services LTD
Kingfisher House, 21-23 Elmfield Road
Bromley
BR1 1LT
UK
Telephone: +44 2039577782
NUTS: UKI6
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 152 587.72
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:823872)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Kilmarnock
UK
VI.5) Date of dispatch of this notice
23/03/2026