CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Framework for Pool of Small Contractors New Entrants 2026

2.2

Description of the goods or services required

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 14,310 properties in number) and other properties. Maintenance of these properties is undertaken by the Council via a mixture of in-house provision and external contractors. Dwellings will vary in age and condition and bidders are advised to make due allowance for this.

The Council’s Voids Team manage the works being delivered to bring void properties up to a standard for a new tenancy.

As a property becomes vacant, a Technical Manager from the Voids Team visits the property and assesses the repair requirements and creates a schedule of works required.

The Voids Team then allocate the property (and repairs) via one of the following routes:

· In-house workforce

· One of the current contractors appointed to the Framework for Repairs & Maintenance to Domestic Vacant Properties.

Following extensive consultation, the Council determined that the best way forward for the delivery of vacant repairs is a combination of the following:

· In-house workforce

· Framework Agreement for Repairs & Maintenance to Domestic Vacant properties (2 external contractors).

· A pool of smaller contractors to assist the in-house team, who can be called upon to complete specific activities (for example painting, deep cleans etc.).

This tender process is in relation to new entrants to the framework agreement for Pool of Small Contractors.

The Council is seeking to engage multiple New Entrant Contractors to add to this pool, who the Voids Team can call upon to complete specific work activities.

The Pool of Small Contractors will be used to support the in-house workforce by:

· Being called upon to complete a piece of work in a property being worked on by the in-house workforce.

· Being allocated a property for them to complete all the required works (where the work required is minimal).

It should be noted that whilst the framework will predominantly be for work in vacant properties as described above, there may be some requirement for work in occupied properties which will be instructed by our Responsive Repairs Unit (RRU). The level of these requirements is subject to vary depending on demand and budget.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=161575.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Council is seeking to engage multiple New Entrant Contractors to add to this pool, who the

Voids Team can call upon to complete specific work activities.

The Pool of Small Contractors will be used to support the in-house workforce by:

• Being called upon to complete a piece of work in a property being worked on by the in-house

workforce.

• Being allocated a property for them to complete all the required works (where the work required is

minimal).

It should be noted that whilst the framework will predominantly be for work in vacant properties as

described above, there may be some requirement for work in occupied properties which will be

instructed by our Responsive Repairs Unit (RRU).

It is anticipated that the New Entrants will be appointed to the Framework from 1st August 2024.

The end date of the Framework is 31st July 2027.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please refer to the Tender Documentations available free of charge on

https://supplierlive.proactisp2p.com/Account/Login

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ERFX1008801

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

It is anticipated that the New Entrants will be appointed to the Framework from 1st August 2026 and the end date of the Framework is 31st July 2027.

(WA Ref:161575)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice