Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1QE
UK
Contact person: Ann Conway
Telephone: +44 1382433401
E-mail: ann.conway@dundeecity.gov.uk
NUTS: UKM71
Internet address(es)
Main address: www.dundeecity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
I.1) Name and addresses
Perth & Kinross Council
2 High Street
Perth
PH1 5PH
UK
Telephone: +44 1738475000
E-mail: contracts@pkc.gov.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.pkc.gov.uk/article/15478/Tenders-and-contracts
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372
I.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AN
UK
Telephone: +44 3452777778
E-mail: procurement@angus.gov.uk
NUTS: UKM71
Internet address(es)
Main address: http://www.angus.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Electoral Services
Reference number: AC-24-089-LD
II.1.2) Main CPV code
72140000
II.1.3) Type of contract
Services
II.1.4) Short description
Dundee City Council has a requirement to contract with an external service provider for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum. This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
490 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers
II.2.2) Additional CPV code(s)
79820000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.
Lot No: 2
II.2.1) Title
Managed Absent Vote Personal Identifier Verification System
II.2.2) Additional CPV code(s)
79820000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Managed Absent Vote Personal Identifier Verification System
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.
Lot No: 3
II.2.1) Title
Printing & Postage of Poll Cards
II.2.2) Additional CPV code(s)
79820000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Printing & Postage of Poll Cards
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-012292
Section V: Award of contract
Lot No: 1
Title: Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2026
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software
7th Floor, 95 Bothwell Street
Glasgow
G2 7JZ
UK
Telephone: +44 033301111200
NUTS: UK
Internet address(es)
URL: www.idoxgroup.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 490 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 66 %
Short description of the part of the contract to be subcontracted:
Idox do not offer their own print or postage service to fulfil all Lots on their own, therefore this will be carried out by Adare in conjunction with Idox.
Section V: Award of contract
Lot No: 2
Title: Managed Absent Vote Personal Identifier Verification System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2026
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software
7th Floor, 95 Bothwell Street
Glasgow
G2 7JZ
UK
Telephone: +44 033301111200
NUTS: UK
Internet address(es)
URL: www.idoxgroup.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 490 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 66 %
Short description of the part of the contract to be subcontracted:
Idox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox
Section V: Award of contract
Lot No: 3
Title: Printing & Postage of Poll Cards
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2026
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software
7th Floor, 95 Bothwell Street
Glasgow
G2 7JZ
UK
Telephone: +44 033301111200
NUTS: UK
Internet address(es)
URL: www.idoxgroup.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 490 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 66 %
Short description of the part of the contract to be subcontracted:
Idox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox
Section VI: Complementary information
VI.3) Additional information
This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only and reflects anticipated spend over full contract duration. The other authorities have issued their own notices separately.
(SC Ref:827454)
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sheriff Court and Justice of the Peace Court
6 West Bell Street
Dundee
DD1 9AD
UK
E-mail: enquiries@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Dundee Sheriff Court and Justice of the Peace Court
6 West Bell Street
Dundee
DD1 9AD
UK
E-mail: enquiries@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Court Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
UK
E-mail: enquiries@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
25/03/2026