Sheffield City Council

(GB) 173 5488 38

Town Hall, Pinstone Street,

Sheffield

S1 2HH

UK

Contact person: Ruth Crabtree

Telephone: +44 1142053783

E-mail: ruth.crabtree@sheffield.gov.uk

NUTS: UK

Internet address(es)

Main address: http://sheffield.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

II.1.1) Title

Reference number: 100109296

II.1.2) Main CPV code

72000000

II.1.3) Type of contract

Services

II.1.4) Short description

To procure a Financial Planning & Analysis Platform which will enable long-term resilience, improved financial management and effective prioritisation of finite resources

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 558 681.81  GBP

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation

A proportionate market review was undertaken to identify a Financial Planning & Analysis solution capable of meeting the Council’s current and future requirements. This included structured searches of the CCS G Cloud 14 framework using relevant functional and non functional criteria (including enterprise performance management, budgeting, forecasting, reporting and analytical capability), alongside professional insight from officers with experience of comparable implementations in the local government sector.

A range of suppliers were reviewed at a high level against the Council’s requirements. This process identified that several alternative solutions did not fully meet the Council’s needs, particularly in relation to integrated multiyear financial planning, governed single version of the truth reporting, public sectors specific controls, and scalability without reliance on complex spreadsheet workarounds.

Mercur Solutions (UK) Ltd was identified as the preferred solution as it demonstrably meets the Council’s functional, technical and governance requirements within a single, cloud hosted FP&A platform. The solution provides integrated budgeting, planning, forecasting, reporting, dashboarding and analytical capability, and is specifically designed for use across large enterprises and public sector organisations, including local government and the NHS.

In addition to the framework review, officers engaged in informal reference checking with a comparable local authority that has recently implemented Mercur. This discussion provided assurance on the suitability of the solution in a local government context, including implementation approach, usability for finance and service users, and the robustness of governance, data ownership and data portability arrangements. Feedback from the reference authority was positive and reinforced the conclusion that Mercur represents a low risk and well aligned solution for the Council.

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Mercur Solutions (UK) Ltd

12025712

Lily Hill House

Bracknell

RG12 2SJ

UK

Telephone: +44 1344388025

E-mail: derek.morrison@mercur.com

NUTS: UK

The contractor is an SME: Yes

VI.4.1) Review body