Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Charlie Webber
Telephone: +44 2921501500
E-mail: Charlie.webber@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Purchase of laptop carts and charging cabinets
Reference number: CAV-DCO-(25-26) 225
II.1.2) Main CPV code
30213100
II.1.3) Type of contract
Supplies
II.1.4) Short description
n 2023, Cardiff and Vale University Health Board undertook a procurement
exercise to implement an Electronic Prescribing and Medicines Administration
(ePMA) system. This enabled the digitalisation of paper-based drug charts across
the Health Board, supporting safer medicines administration and providing a fully
auditable end-to-end record from pharmacist verification through to nurse
administration.
In February 2025, utilising capital funding received from Welsh Government, the
Health Board invested in the outright purchase of hardware to meet the current
and anticipated future requirements of the ePMA programme. To support usability
and ward-based workflows, laptop carts were introduced to house computer
hardware and facilitate the secure transportation of medicines, improving the
efficiency of medicines rounds and administration.
Funding has been approved within the 2025/26 ePMA Capital Budget to procure
additional carts and charging cabinets to support the ongoing roll-out and
implementation of the programme.
As a revised implementation date has now been confirmed, there is a requirement
to secure further carts and laptops to meet the updated deployment plan. The
capital budget has allocated funding for this additional requirement, and the
procurement will be undertaken via CDW Limited to maintain standardisation of
equipment across the Health Board and ensure compatibility with the established
ePMA hardware solution.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
65 515.74
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
In 2023, Cardiff and Vale University Health Board undertook a procurement
exercise to implement an Electronic Prescribing and Medicines Administration
(ePMA) system. This enabled the digitalisation of paper-based drug charts across
the Health Board, supporting safer medicines administration and providing a fully
auditable end-to-end record from pharmacist verification through to nurse
administration.
In February 2025, utilising capital funding received from Welsh Government, the
Health Board invested in the outright purchase of hardware to meet the current
and anticipated future requirements of the ePMA programme. To support usability
and ward-based workflows, laptop carts were introduced to house computer
hardware and facilitate the secure transportation of medicines, improving the
efficiency of medicines rounds and administration.
Funding has been approved within the 2025/26 ePMA Capital Budget to procure
additional carts and charging cabinets to support the ongoing roll-out and
implementation of the programme.
As a revised implementation date has now been confirmed, there is a requirement
to secure further carts and laptops to meet the updated deployment plan. The
capital budget has allocated funding for this additional requirement, and the
procurement will be undertaken via CDW Limited to maintain standardisation of
equipment across the Health Board and ensure compatibility with the established
ePMA hardware solution
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Procurement of supplies quoted and purchased on a commodity market
Explanation
the procurement was conducted via the NHS
Shared Business Services Digital Workplace: NHS SBS framework – Lot 1: Tech
Devices (SBS10515). This ensured both compliance and alignment with existing
equipment standards across the Health Board.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: CAV-DCO-(25-26) 225
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/02/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CDW LIMITED
3rd Floor One New Change
London
EC4M9AF
UK
Telephone: +44 1618377744
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 65 515.74
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:163500)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
27/03/2026