Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Contact person: Daniel Parrott
Telephone: +44 1467539600
E-mail: cityevents@aberdeencity.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeencity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Event Production (staging, Public Address, Audio Visual, Power & Power distribution, Equipment)
Reference number: CRN00041654
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Aberdeen’s annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Aberdeen, and to strengthen Aberdeen’s image and reputation. As part of the Council’s ongoing commitment to improving the city’s cultural and event offering, Aberdeen City Council seeks a suitably competent and skilled contractor required to supply Public Address Systems, Staging, Lighting, Power, Power Distribution, Equipment and AV etc.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92000000
92300000
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
Aberdeen’s annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Aberdeen, and to strengthen Aberdeen’s image and reputation. As part of the Council’s ongoing commitment to improving the city’s cultural and event offering, Aberdeen City Council seek a supplier of Event Production Services including but not limited to Staging, Public Address systems, Audio Visual Equipment, lighting, power and power distribution for these events.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality breakdown as per ITT
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2026
End:
31/03/2028
This contract is subject to renewal: Yes
Description of renewals:
Any contract resulting from this ITT will initially be for two years with the option to extend for up to an additional 24 months i.e. a maximum of 4 years covered in total. The option to take up this annual extension will be at Aberdeen City Council’s discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Authority will use an independent credit scoring organisation, namely CreditSafe, to conduct appropriate Financial probity checks.
Minimum level(s) of standards required:
If the credit report or any bidder contains a risk rating between Very High Risk/Moderate Risk, bidders will be given an opportunity to provide additional information which will be considered during the Council’s assessment. Where it is considered that the additional supporting information does not provide satisfaction that the risk is mitigated the bidder shall be disqualified.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/04/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/04/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=827691.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:827691)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=827691
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
27/03/2026