Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
2nd Floor, Woodland House, Maes-Y-Coed Road
Cardiff
CF14 4HH
UK
Contact person: Marisa Riley
Telephone: +44 2921501500
E-mail: marisa.riley2@wales.nhs.uk
NUTS: UKL22
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE
Reference number: CAV-DCO-(25/26) 202
II.1.2) Main CPV code
37535200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Procurement of high‑care safety matting, including delivery and installation, to replace degraded non‑wipeable mats across mental health inpatient areas in Cardiff and Vale to meet Infection Prevention & Control standards.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
39 839.42
GBP
II.2) Description
II.2.2) Additional CPV code(s)
37535200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff and Vale University Health Board has awarded a contract for the supply, delivery, and installation of high‑care safety matting for use across mental health inpatient areas at Hafan y Coed and Barry Hospital. The existing matting was identified during regulatory inspection as degraded, non‑wipeable, and no longer compliant with Infection Prevention & Control (IP&C) requirements, creating hygiene and safety risks within high‑care clinical environments.
The awarded contract provides for the replacement of all non‑compliant mats with durable, wipeable, non‑porous clinical‑grade safety matting suitable for mental health high‑care settings. The scope includes the manufacture, supply, transportation, and full installation of matting across multiple wards to ensure compliance with HIW recommendations and Health Board standards for cleanliness, safety, and patient wellbeing.
The procurement supports the Health Board’s commitment to maintaining safe and hygienic clinical environments, improving infection control, reducing risk, and ensuring the suitability of high‑care areas for vulnerable patient groups. Installation will be completed within required Health Board timescales to ensure continuity of service and compliance with clinical governance expectations.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Health Board has used the YPO Gymnasium Equipment, Maintenance and Services Framework (1262), Lot 10, as it provides a fully compliant and efficient route to market with pre‑assessed suppliers who meet required quality, financial, and governance standards. Due to the urgent need to replace non‑compliant high‑care matting and the requirement to complete expenditure within the current financial year, the framework offered the most practical and proportionate procurement method. Market benchmarking confirmed limited availability of suppliers able to meet the specification and timescales required.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-023618
Section V: Award of contract
Contract No: CAV-DCO-(25/26) 202
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/02/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Foams4sports Ltd
Unit 1 Grosvenor Mill , Grosvenor Street
Ashton-Under-Lyne
OL70RE
UK
Telephone: +44 7722042912
E-mail: sales@foams4sports.co.uk
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 33 199.52
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:163156)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
31/03/2026