CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

0196 – 13DR Print and Fulfillment Services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

6 More London Place, Tooley St, London Bridge, London, SE1 2DA.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

As part of Affinity Sutton's approach to managing its 57,000 nationwide homes we produce and distribute printed material which includes but is not limited to:

— Resident magazines and newsletters

— Staff newsletters

— Leaflets, posters and marketing campaign materials

— Direct communication with residents

— Corporate stationery and other documentation

The print and fulfilment budget is held within the Commercial Directive with overall responsibility held by the Group Commercial Director and Marketing and Strategy Director. Day to day management and main contact for all aspects of each lot will be the Resident Marketing Executive.

Most bespoke items are commissioned by the Communications and Marketing Team and liaison will be with various members of that team.

Affinity Sutton has an online template system which enables on brand newsletters, posters and flyers to be produced. This system will need to link via email through to the successful supplier of lot 1 so that print can be automatically ordered and sent for fulfilment and distribution if required.

The services required are divided into the following lots:

Lot 1 – Standard Print.

Including but not limited to: flyers, posters, corporate stationery, calling and business cards. These items may be generated from our online design template system or via a design agency. Also includes warehouse storage and stock level management.

Lot 2 – Fulfilment

All mailing, contract packing, and response fulfilment services are to be provided on a nationwide level, managing large and small volumes.

Lot 3 – Bespoke Print

Including but not limited to: Shine (our residents' magazine), staff newsletters, estate and local newsletters, handbooks and accounts.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

0196 - 13DR

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

A supplier briefing has been earmarked for 11 November 2013 at the London office of Affinity Sutton. Please advise if you will be able to attend, as set out in the PQQ. The PQQ is available from the Affinity Sutton website at http://www.affinitysutton.com/about_us/tender_opportunities.aspx

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point infromation on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have know that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceeding wher the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract had been entered into the Court may only award damages or where the contract award procedures have not been followed correctly, declare the contract to be 'ineffective'.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice