VOLUNTARY EX ANTE TRANSPARENCY NOTICE

Section I: Contracting Authority/Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Bedfordshire Police Temporary Custody Unit Hire.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Bedfordshire Police Headquarters, Woburn Road, Kempston, Bedfordshire, MK43 9AX.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Bedfordshire Police require the emergency hire for a temporary custody unit for two years after the closure of Bedford Greyfriars Custody Unit, the contract will also include an estimated eight weeks installation and a period for removal.

The unit planned is a 18 cell temporary custody suite and a standalone 16'x9' holding cabin, with supporting mechanical & electrical services.

The cells are Lambeth style and the building also includes the following support/process areas; charge area with twin corian booking in desks, staff support office, staff toilets, medical room, process rooms, interview rooms, shower, cleaners store and kitchen facility.

The building is a stand-alone facility intended for use at Bedfordshire Police Head Quarters whilst a new cell permanent suite will be tendered.

The award of contract is dependent on final planning approval.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

E/4/0028/14

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

 Lot Number: 

 Title: 

V.1)

Date of contract award decision:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice

Annex D1 – General procurement

Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU)
Directive 2004/18/EC

a) No tenders or no appropriate tenders in response to:

	Open procedure
	Restricted procedure

b) The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive (for supplies only).

c) The works/goods/services can be provided only by a particular tenderer for reasons that are:

	Technical
	Artistic
	Connected with the protection of exclusive rights

d) Extreme urgency brought about by events unforeseeable by the contracting authority and in accordance with the strict conditions stated in the Directive.

e) Additional works/deliveries/services are ordered under the strict conditions stated in the Directive.

f) New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive.

g)Service contract awarded to the successful candidate or one of them after a design contest.

h) For supplies quoted and purchased on a commodity market.

i) For the purchase of supplies on particularly advantageous terms:

	from a supplier which is definitely winding up its business activities
	from the receivers or liquidators of a bankruptcy, an arrangement with creditors or a similar procedure.

j) All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria.

Other justification for the award of the contract without prior publication of a contract notice in the OJEU:

k) The contract has as its object services listed in Annex B of Directive 2004/18/EC or in Annex XVII B of Directive 2004/17/EC

l) The contract falls outside the scope of application of the relevant directive.

In addition to the box(es) ticked above please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the OJEU is lawful, stating in any case the relevant facts, and, as appropriate, the conclusions of law in accordance with the articles in the relevant Directive (500 words maximum):

Bedford Custody unit has closed on the decision of the Police & Crime Commissioner and the Chief Constable due to a HM Inspectorate of Constabulary report. Detainees are being transferred from Bedford area to the Dunstable custody unit at considerable cost and reduction in operational capability. We have contacted possible suppliers but we can find only one supplier with an existing custody unit for hire. We are considering this to be an emergency and are looking for a two year hire while we tender for a permanent custody unit.The cells are Lambeth cell design and we required an example of the finished product for inspection prior to placing an order due to the urgent situation and to ensure compliance with the code of practice or any commitment on our part. The hire is for an 18 cell temporary custody suite and a standalone 16'x9' holding cabin. The building includes the following support/process areas; charge area with twin booking in desks, staff support office, staff toilets, medical room, process rooms, interview rooms, shower, cleaners store and kitchen facility. It also includes a CCTV system, alarm strips and system, access control system and the suite is fully compliant with the current code of practice for safe detention. The hire agreement includes installation and removal after the hire period has been completed.

Bedford Custody unit has closed on the decision of the Police & Crime Commissioner and the Chief Constable due to a HM Inspectorate of Constabulary report.

Detainees are being transferred from Bedford area to the Dunstable custody unit at considerable cost and reduction in operational capability. We have contacted possible suppliers but we can find only one supplier with an existing custody unit for hire. We are considering this to be an emergency and are looking for a two year hire while we tender for a permanent custody unit.

The cells are Lambeth cell design and we required an example of the finished product for inspection prior to placing an order due to the urgent situation and to ensure compliance with the code of practice or any commitment on our part.

The hire is for an 18 cell temporary custody suite and a standalone 16'x9' holding cabin. The building includes the following support/process areas; charge area with twin booking in desks, staff support office, staff toilets, medical room, process rooms, interview rooms, shower, cleaners store and kitchen facility.

It also includes a CCTV system, alarm strips and system, access control system and the suite is fully compliant with the current code of practice for safe detention. The hire agreement includes installation and removal after the hire period has been completed.