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Summary

OCID:
Published by:: Suffolk Constabulary
Authority ID:: AA29281
Publication date:: 20 May 2014
Deadline date:: 04 July 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Police Healthcare Services for the Police Investigation Centres (PIC) and the Sexual Assault Referrals Centres (SARC) to the Suffolk and Norfolk Constabularies.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Suffolk Constabulary
Postal Address: Portal Avenue, Martlesham Heath
Town: Ipswich	Postal Code: IP5 3QS	Country: UK
For the attention of: Mr Stephen Perrins	Telephone: +44 1473613627
E-Mail: stephen.perrins@suffolk.pnn.police.uk	Fax:
General Address of the contracting authority (URL) Address of the Buyers Profile (URL)

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Police Healthcare Services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 25

II.1.2)

Main site or location of works, place of delivery or performance

Geographical areas of Suffolk and Norfolk.

NUTS Code UKH1

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Period in year(s):3

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Range between 4 900 000and 6 000 000Currency: GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Police Healthcare Services for the Police Investigation Centres (PIC) and the Sexual Assault Referrals Centres (SARC) to the Suffolk and Norfolk Constabularies.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	75122000
Additional objects

85110000

85120000

85121000

85121200

85141000

85141200

66162000

85100000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Lot 1 is a nurse led, embedded service for Norfolk & Suffolk custody services for each of the Police Investigation Centres for both Counties.

Lot 2 Sexual Assault Referral Centre based in Ipswich, Suffolk.

Lot 3 Sexual Assault Referral Centre based in Norwich, Norfolk.

This procurement will be led by Suffolk Police Authority on behalf of the named forces.

All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on www.bluelight.gov.uk and the reference for this tender is QTLE-9JWA-SGJA2U. Applicants who do not have Internet access should contact the officer named at the beginning of this notice.

Estimated value range between4 500 000and 6 100 000
Currency: GBP

II.2.2)

Options

Subject to contractual terms, the contract will run for a period of three years with an option to extend for up to a further two years on terms stated in the tender documentation.

Tenderers are to note that this Contract will be novated to the NHS at some point within the Contract period.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 36(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A performance bond and / or parent company guarantee may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Reference to these matters, where applicable, will be set out in the invitation to tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No specific legal form is required, but in the case of a consortium bid, each consortium member will be required to have joint and several liability before contract acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Applicants may not be any of the situations described in Article 45 of Directive 2004/18/EC.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) a statement of the undertaking's overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;

(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;

(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;

(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;

(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;

(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;

(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;

(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

2014-018

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 27-06-2014 12:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

04-07-2014 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Additional information is contained within the Tender documentation.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name: High Court
Postal Address: The Strand
Town: London	Postal Code:	Country: UK
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name: PDRS
Postal Address: BiP Solutions Ltd., Medius 60, Pacific Quay
Town: Glasgow	Postal Code: G51 1DZ	Country: UK
E-Mail: Email:pass@bipsolutions.com	Telephone: +44 8452707055
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

15-05-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name: Suffolk Constabulary
Postal Address: Force Headquarters, Martlesham Heath
Town: Ipswich	Postal Code: IP5 3QS	Country: UK
For the attention of: Stephen Perrins	Telephone:
E-Mail: stephen.perrins@suffolk.pnn.police.uk	Fax:
Internet address (URL):

ANNEX B

Information About Lots

Lot No: 1 Title: Healthcare Services for Lot 1

1)

Short Description

Additional information is contained in the ITT.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	75122000
Additional objects

85110000

85120000

85121000

85121200

85141000

85141200

66162000

85100000

3)

Quantity or scope

Police Healthcare Servoices for the Police Investigation Centres (PICS) for Suffolk and Norfolk Constabularies.

Estimated Cost Excluding VAT:
Range: between 4 500 000 and 5 500 000 GBP.

4)

Indication about different contract dates

Duration in months: 36 (from the award of the contract).

5)

Additional Information about lots

Additional Information is contained within the ITT.

ANNEX B

Information About Lots

Lot No: 2 Title: Healthcare Services for Lot 2 - SARC in Suffolk

1)

Short Description

Additional Information contained in the ITT.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	75122000
Additional objects

85110000

85120000

85121000

85121200

85141000

85141200

66162000

85100000

3)

Quantity or scope

Police Healthcare Services for the Sexual Assault Referral Centres (SARC) in Suffolk.

Estimated Cost Excluding VAT:
Range: between 250 000 and 300 000 GBP.

4)

Indication about different contract dates

Duration in months: 36 (from the award of the contract).

5)

Additional Information about lots

Additional Information is contained within the ITT.

ANNEX B

Information About Lots

Lot No: 3 Title: Healthcare Services for Lot 2 - SARC in Norfolk

1)

Short Description

Additional Information contained in the ITT

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	75122000
Additional objects

85110000

85120000

85121000

85121200

85141000

85141200

66162000

85100000

3)

Quantity or scope

Police Healthcare Services for the Sexual Assault Referral Centres (SARC) in Norfolk.

Estimated Cost Excluding VAT:
Range: between 250 000 and 300 000 GBP.

4)

Indication about different contract dates

Duration in months: 36 (from the award of the contract).

5)

Additional Information about lots

Additional Information is contained within the ITT

SF 22

Coding

Commodity categories

ID	Title	Parent category
75122000	Administrative healthcare services	Administrative services of agencies
66162000	Custody services	Trust and custody services
85100000	Health services	Health and social work services
85110000	Hospital and related services	Health services
85120000	Medical practice and related services	Health services
85121000	Medical practice services	Medical practice and related services
85121200	Medical specialist services	Medical practice services
85141000	Services provided by medical personnel	Miscellaneous health services
85141200	Services provided by nurses	Services provided by medical personnel

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: stephen.perrins@suffolk.pnn.police.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: stephen.perrins@suffolk.pnn.police.uk

Further information

Date	Details
No further information has been uploaded.

Police Healthcare Services.

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: