CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

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Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

South and South West of England and South Wales.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This procurement process is being conducted using the open procedure, in accordance with the EU Consolidated Directive 2004/18, as implemented by the UK Public Contracts Regulations 2015.

This instruction sets out the information which is required by the Authority in order to assess the suitability of Potential Providers in terms of its knowledge and experience, capability and capacity, organisational and financial standing to meet the requirement.

Expressions of interest are invited from potential providers wishing to provide planned, cyclical and ad-hoc Asbestos Survey and reporting, Asbestos Removal and Management services to both occupied and vacant domestic housing and commercial properties throughout the area covered by the contracting authority and its users.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Potential Providers will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the contracting authority or its members if considered appropriate.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority/Agent may require the consortium to form a legal entity before entering into the Contract or alternatively: nominate a lead contractor; or act as joint signatories and enter into joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender ('ITT').

This procurement will be managed electronically via the Westworks in-Tend portal. To participate in this procurement, participants must first be registered on the portal.

If you have not yet registered on the Westworks in-Tend portal, this can be done online at https://in-tendhost.co.uk/westworks/aspx/Home

Once you have registered on the Westworks in-Tend portal, a registered user can express an interest for a specific procurement. This is done by selecting the opt-in option. The registered user will receive a notification email to alert them once this has been done.

Associated documents will be located on the portal. To participate in this and any future Westworks tenders, you will be required to register your company details on this website. When registering, please make sure the 'publish e-mail address' field is completed accurately. This is your e-mail address which will receive automated emails from the system including details on tender progress.

When you have completed registration you will then be able to access the various tender areas of the website. You will then be informed by automated email once documentation has been published. You may then access the tender documents by logging into the website again and going to the my tenders area of the website. Again click on the relevant tender and access the documents by clicking on the red button view documents.

Recipients are invited to complete the on-line suite of questionnaires and procurement documents and to submit them, together with any requested supporting information, to the Authority by the due date for return in accordance with the procedures set out in the paragraph below entitled Submission of Completed Tenders.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

Responses must be published by the date in IV.3.4.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ASB2015

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The provision of a service, to cover the removal of licensed and non-licensed Asbestos Containing Materials (ACM's) for planned and unplanned works, demolitions and major projects. A schedule of rates and activities will be required as part of the process.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The authority wishes to enter into a framework agreement for the provision of asbestos surveying and analysis services to be performed as required on the housing stock and associated properties.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Whilst due to the nature of asbestos there are many variables that would influence the scope of any resulting agreement, the overall value of the 4 year framework agreement is envisaged to be between 500 000 and 50 000 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots