CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision for Cleaning Services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Gordano School, Nailsea School, Bristol, united Kingdom.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

The successful tenderer will be required to provide cleaning services at Gordano School and Nailsea School, which are located approximately 5 miles apart.

It should be noted that whilst both Schools are sharing the same tender exercise, they reserve the right to choose two separate contractors and therefore separate contracts may be awarded on an individual basis.

The contract being tendered is for 3 years in duration from 1.4.2015 until 31.3.2018 for Gordano School, and 1.8.2015 until 31.7.2018 for Nailsea School.

It should be noted that since the cleaning contract last tendered, Gordano School has benefited from the addition of a new 6th Form Centre, English Block and Sports Hall.

Whilst the Schools' objective of value for money is a priority, innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The Schools are looking for a contractor who will continue to evaluate process and procedures to reflect the high levels of achievement within the Schools.

The key objective for both Schools is to offer a clean and safe environment to students, staff and visitors to Gordano and Nailsea Schools. Each School has its own local community requirements and both are focussed on supporting community activities in the future, therefore the successful contractor must be flexible in its approach to cleaning social-used areas out of normal cleaning hours.

The scope of the contract will include the day-to-day cleaning over 195 days per annum and in addition the holiday and periodic works being carried out as detailed within the contract specification. The Sports Facilities at Gordano School are however open 360 days per year, including weekends and will require a suitable cleaning schedule to support all these additional opening days/hours.

The contract is fixed price with the contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent one-twelfth of the contract cost a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for, a credit will be required by the Schools. The Schools require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

The basis and rationale of the Client requires the successful contractor to operate at all times in providing a clean School that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring all specifications are achieved and that the frequency and scope of cleans is as detailed within the tender specification.

The full School addresses are as follows:

— Nailsea School, Mizzymead Road, Nailsea, Bristol BS48 2HN;

— Gordano School, St Mary's Road, Portishead, Bristol BS20 7QR.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice