CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Miscellaneous health services. Special education services. Higher education services. ‘This notice is a call for competition in accordance with Directive 2014/24/EU Article 48(2)'

a. The University of the Arts London (‘the University’) is Europe's largest specialist arts and design University, with close to 19 000 students from over 100 countries.

b. Established in 1989, UAL brings together 6 esteemed Colleges: Camberwell College of Arts; Central Saint Martins; Chelsea College of Arts; London College of Communication; London College of Fashion; and Wimbledon College of Arts.

c. The University offers excellence in teaching, learning and research and puts students at the heart of its activities. Further information about the University can be found at www.arts.ac.uk

c. The University Disability Service is a University-wide department, which delivers advice and support to disabled students. The University has approximately 4 400 disabled students, of whom 3 200 have disclosed a Specific Learning Difficulties (SpLDs). Each year, the University Disability Service commissions and pays for approximately 750 diagnostic assessments. It is possible that the annual number of referrals may reduce slightly over time. There may be less incentive to seek diagnosis, related to reductions in Disabled Students' Allowances funding, or their needs may be met by inclusive practices within the institution.

(SpLD is an umbrella term for a range of conditions, including dyslexia, dyspraxia, semantic pragmatic disorder, dyscalculia and Attention Deficit Disorder).

d. The University Disability Service provides a screening and assessment service for SpLDs for students at Further Education (‘FE’) and Higher Education (‘HE’) level, including home, EU and international students. It is intended where appropriate, initial screenings will be conducted by Disability Service Dyslexia Support Tutors. If indicators of SpLDs are identified at the screening, the student is referred for a full diagnostic assessment by a Dyslexia Support Co-ordinator (there are 2 Co-ordinators within the Service). The University fully funds diagnostic assessments for students with a positive screening for SpLDs.

e. The University seeks to establish a framework agreement and appoint a range of capable suppliers for the provision of SpLD services for students and staff. It is intended that the new contractual arrangements will be in place and suppliers will be fully operational by September 2015. The Framework Agreement covers the period August 2015 to July 2018, with the option of 1 further 12 months extension at the sole discretion of the University. Tenderers are required to note the Framework may be subject to a renewal arrangement through a competitive process in early 2019.

f. The purpose of this Invitation to Tender (‘ITT’) is to select & appoint potential assessment providers (‘suppliers’) who can meet the University's prerequisites in terms of price and quality of service for the provision of SpLD assessment requirements.

g. The procurement procedural arrangements for establishing a Framework Agreement with several economic operators for the provision of SpLD diagnostic assessment services is not subject to all of the obligations in the Regulations but are nonetheless subject to Regulations 74 – 79 & 109-112, including the general obligations of transparency, equal treatment and non-discrimination under the Treaty principles. 4. It is anticipated that a minimum of 5 (where there are at least 5 suitably qualified and experienced (as a minimum) and a maximum 10 (where there are at least 10 suitably qualified and experienced (as a maximum) tenderers will be appointed under the Framework Agreement.

h. For the record, Tenderers are advised reference to the type of contract award procedure designated under Section Section IV.1.1 of the contract notice published in the Official Journal of the European Union (OJEU) is not descriptive or wholly prescriptive of the procurement procedural arrangements for the selection and appointment of potential suppliers.

i. Tenderers must follow the link: https://www.delta-esourcing.com/respond/4T3MG799C6 to register and access the tender documents. If you are already registered you will not need to register again, simply use your existing username and password to log-in. Please note there is a password reminder link on the homepage. Tenderers must log in, go to your Response Manager and add the following tender-box access code: 4T3MG799C6. For the avoidance of doubt, please note the online tender-box is titled ‘Specific Learning Difficulties (‘SpLD’) Diagnostic Assessment Services Tender’. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on T: +44 8452707050 or email helpdesk@delta-esourcing.com.

j. Tenderers are instructed to submit any questions arising from this ITT by using the 'email buyer' facility within the Portal by no later than 17:00 on 8.6.2015. Please note any questions relating to the ITT process raised outside of this facility will not be responded. Similarly, answers to the questions submitted will be communicated to all tenderers on a standard format and without reference to the originator, through the Portal by no later than 17:00 on 9.6.2015.

k. Tenderers are required to note variants will not be accepted and this contract notice does not involves the setting up of a dynamic purchasing system.

l. The procurement procedural arrangements, specifically in relation to the key milestones are listed below:

Invitation To Tender Process & MilestonesAnticipated Date & Time

Contract Notice Published in the Official Journal of the European Union — 26.5.2015

ITT Documents released on the Portal — 26.5.2015

Deadline for ITT Questions from Tenderers — 17:00 — 8.6.2015

Deadline for ITT responses to be issued to Tenderers — 17:00 — 9.6.2015

Deadline for tender return through the Portal — 9:00 — 22.6.2015

Tender Evaluation & Presentation Stages — 23.6.-3.7.2015

Deadline for Tender Evaluation Debrief Formality — 6.-9.7.2015

Voluntary Standstill Period - 10.-20.7.2015

Contract Award Formality — 21.-31.7.2015

Contract Mobilisation — August 2015

Framework Start Date — 1.9.2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Not applicable.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Particulars detailed in the Invitation To Tender formality.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special form is required, but the Economic Operators will be required to become jointly and severally responsible for the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Particulars detailed in the Invitation To Tender formality.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Particulars detailed in the Invitation To Tender formality.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

The procurement procedural arrangements for establishing a Framework Agreement for the provision of SpLD diagnostic assessment services is not subject to all of the obligations in the Regulations but are nonetheless subject to Regulations 74-79 & 109-112, including the general obligations of transparency, equal treatment, proportionality, mutual recognition and non-discrimination under the Treaty principles. The accelerated restricted procedure has been used for the purpose of accommodating the procurement time scale for receipt of tenders. Tenderers are required to note the contract award procedure for this procurement exercise is closely aligned to the ‘Open’ procedure in respect of key milestones listed below:

Invitation To Tender Process and MilestonesAnticipated Date and Time

Contract Notice Published in the Official Journal of the European Union — 26.5.2015

ITT Documents released on the Portal — 26.5.2015

Deadline for ITT Questions from Tenderers — 17:00 — 8.6.2015

Deadline for ITT responses to be issued to Tenderers — 17:00 — 9.6.2015

Deadline for tender return through the Portal — 9:00 — 22.6.2015

Tender Evaluation & Presentation Stages — 23.6.-3.7.2015

Deadline for Tender Evaluation Debrief Formality — 6.-9.7.2015

Voluntary Standstill Period — 10.-20.7.2015

Contract Award Formality — 21.-31.7.2015

Contract Mobilisation — August 2015

Framework Start Date — 1.9.2015.

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

UAL168052015

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document, and the contract will be awarded on the basis of the most economically advantageous tender. Please note this contract will not involve an electronic auction.

1.1 In acquiescence with the procedural arrangements set out in the University of the Arts London's (hereinafter referred to as ‘the University’) Invitation to Tender (‘ITT’) formality; offers are invited, subject to the prerequisites set out therein and the tender documents described in Section 1.6 below, for the provision of Specific Learning Difficulties (‘SpLD’) Diagnostic Assessment Services.

1.2 Tenderers are advised that SpLD diagnostic assessment as a service falls under Schedule 3 of the Public Contracts Regulations 2015 (‘the Regulations’) and the Common Procurement Vocabulary (‘CPV’) attributed to the service is listed under Regulations 5(1)(d) and 74 as: ‘Special Education Services’ — CPV code 80340000, ‘Higher Education Services’ — CPV code 80300000, ‘Miscellaneous Health Services’ — CPV code 85140000.

1.3 The procurement procedural arrangements for establishing a Framework Agreement for the provision of SpLD diagnostic assessment services is not subject to all of the obligations in the Regulations but are nonetheless subject to Regulations 74-79 and 109-112, including the general obligations of transparency, equal treatment, proportionality, mutual recognition and non-discrimination under the Treaty principles.

1.4 For the record, Tenderers are advised reference to the type of contract award procedure designated under Section Section IV.1.1 of the contract notice published in the Official Journal of the European Union (OJEU) is not descriptive or wholly prescriptive of the procurement procedural arrangements for the selection and appointment of potential suppliers.

1.5 The University's tender documents for the provision of SpLD diagnostic assessment services are available to access through Delta eSourcing (hereinafter referred to as ‘the Portal’) online tendering portal. The electronic information and/or ITT formality for this opportunity are available at https://www.delta-esourcing.com/respond/4T3MG799C6

1.6 The ITT formality is made up of this document in the format of an engrossment, inclusive of the following appendices herein, which has been uploaded on the Portal:

— ITT-Formality UAL168052015 (Engrossment).pdf

— UAL168052015-Appendix A Standard Framework Agreement Terms.docx

— UAL168052015-Schedule 1 of Appendix A Standard Call-Off Terms.docx

— UAL168052015-Appendix B Form of Tender.xlsx

— UAL168052015-Appendix C Service Requirements.docx

— UAL168052015-Appendix D Evaluation Methodology.xlsx

— UAL168052015-Appendix E Certificate of Collusive Tendering

— UAL168052015-Appendix F Canvassing Certificate

— UAL168052015-Appendix G University Data Processing Agreement

— UAL168052015-Appendix H University Partnering Agreement

— UAL168052015-Appendix I University Bribery Act Policy

— UAL168052015-Appendix J Tender Response Checklist

1.7 Tenderers responding to this notice must read through the complete set of instructions herein and follow the process set out in the ITT formality to participate.

1.8 Tenderers are required to follow the instructions below to register their interest to participate and respond to the invitation.

1.9 Tenderers must follow the link: https://www.delta-esourcing.com/respond/4T3MG799C6 to register and access the tender documents. If you are already registered you will not need to register again, simply use your existing username and password to log-in. Please note there is a password reminder link on the homepage. Tenderers must log in, go to your Response Manager and add the following tender-box access code: 4T3MG799C6. For the avoidance of doubt, please note the online tender-box is titled ‘Specific Learning Difficulties (‘SpLD’) Diagnostic Assessment Services Tender’. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on T: +44 8452707050 or email helpdesk@delta-esourcing.com.

1.10 Tenderers are instructed to submit any questions arising from this ITT by using the 'email buyer' facility within the Portal by no later than 17:00 on 8.6.2015. Please note any questions relating to the ITT process raised outside of this facility will not be responded. Similarly, answers to the questions submitted will be communicated to all tenderers on a standard format and without reference to the originator, through the Portal by no later than 17:00 on 9.6.2015.

1.11 Tenderers are required to allow plenty of time when responding to this invitation prior to the closing date and time, specifically in relation to the process of uploading your tender responses through the portal.

1.12 Tender responses must be written in English and uploaded through the Portal electronic tender-box bearing access code 4T3MG799C6, before the scheduled closing date on 22.6.2015 at 9:00.

1.13 Failure to upload a tender response by the closing date and time stated above (including all associated documents) through the Portal for SpLD diagnostic assessment services will result in automatic disqualification from the process.

1.14 The University is not obligated to extend the closing date and time and equally reserves the absolute discretion to receive tender submission outside of the scheduled closing date & time under exceptional / mitigating circumstances. In the event a formal extension of time is granted beyond the scheduled closing date, this will result in the electronic tender-box closing date being reset and all tenderers will be notified accordingly.

1.15 Tender responses must be well structured and appropriate information disclosed, accordingly. Excel documents are to be returned in excel format. If applicable, additional information can be submitted as a separate document.

1.16 The University is bound by the obligation to ensure this ITT exercise is transparent and that all tenderers are treated fairly and equally.

1.17 Tenderers are hereby instructed to ensure that no members of the University are contacted directly and/or indirectly, as a result of or in relation to this tendering exercise; unless prior consent has been granted in writing by the Head of Procurement Services.

1.18 Tenderers are required to note that canvassing will lead to disqualification; any information and/or documents submitted in response to this invitation must relate to the tenderer only.

1.19 The tenderer, for the purpose of this ITT, is the organisation which it is proposed will enter into a contract with the University if successful.

1.20 All inquiries pertaining to this procurement exercise must be submitted through the Portal 'email buyer' facility. If your inquiry is urgent and solicits immediate attention, please contact:

Mr Ray Lallmahamood (MCIPS) SS(PRAC), Head of Procurement Services, Tel.: +44 207514 8401 — Mob.: +44 7736055486 — E-mail: r.lallmahamood@arts.ac.uk

1.21 Tenderers are required to note the University is not duty-bound to accept the lowest or any offer and reserves the right to accept an offer either in whole or in part, each Service(s) and/or Good(s) being for this purpose treated as tendered separately.

1.22 Tenderers acknowledge the fact that by responding to this invitation, the University is not liable for any direct or indirect cost incurred throughout this procurement exercise.

1.23 Tenderers are required to note that there is no guarantee of demand or even any business for successful tenderers appointed on the Framework Agreement. However, Framework Agreements are created on a collaborative basis and the process is designed to capture & meet the University's internal stakeholders' requirements.

1.24 Any modification to the ITT by the University will be notified to tenderers no less than 10 working days prior to the tender return date. If appropriate, the University will revise the tender return date to accommodate for any changes effected.

1.25 The University may, at its discretion, seek clarification regarding any concerns over accuracy of tender responses submitted. Tenderers will not be permitted to amend tenders after the tender return date except as part of any tender clarification process.

1.26 The University reserves the right to disqualify incomplete tender responses that do not accord with all the requirements in the ITT formality.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Miscellaneous-health-services./4T3MG799C6

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/4T3MG799C6

GO Reference: GO-2015526-PRO-6629698.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

1. The University of Arts London (‘the University’) will exercise a ‘Standstill Period’ of 10 calendar days as a minimum from the point information on the award of the contract is communicated to tenderers.

2. This period is intended to allow unsuccessful tenderers to seek further debriefing from the University before the contract is entered into.

3. Where an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

4. Any such action must be brought promptly and within the time limits as defined in the above Regulations.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice