Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Paragon Community Housing Ltd
Case House, 85-89 High Street, Surrey
Walton-on-Thames
KT12 1DZ
UK
Contact person: Our Consultant, Jeremy Flint of NHF Insurance Services
Telephone: +44 1932235700
E-mail: j.flint@nhfinsurance.co.uk
NUTS: UK
Internet address(es)
Main address: www.paragonCHG.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA31429
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance and related services to Paragon Community Housing Ltd.
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance, related advice, claims management and loss control services for Property, Legal Liability and other General Insurance (non-life) risks, as required by Paragon Community Housing Ltd for a period of 3 years (or periods of insurance) commencing 1.8.2016, with the option to extend by up to 2 further years (or periods of insurance).
The Contract will also include Engineering Inspection Services.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination of Lots 1, 2 and 3.
Individual Lots will not be divided further into Sub-Lots.
II.2) Description
Lot No: 1
II.2.1) Title
A programme of General Insurance and related services, excluding Motor Fleet Insurance, Engineering Insurance and Engineering Inspection.
II.2.2) Additional CPV code(s)
66510000
66516400
66515411
66513200
66512100
66513100
66515000
66515100
66515410
66517300
66516000
66518100
66518000
66519500
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Focussed around the Offices and properties in Walton on Thames, Surrey plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
A programme of General Insurance and related services for Paragon Community Housing Ltd, excluding Motor Insurance (see Lot 2) and Engineering Insurance and Inspection (see Lot 3).
The insurance classes within Lot 1 may include: Material Damage, Works in Progress, Business Interruption, All Risks, Money, Computer, Public/Property Owners and Products Liability, Employers Liability, Libel and Slander, Professional Negligence, Fidelity Guarantee/Crime, Group Personal Accident, Terrorism, Employment Practices Liability and Commercial Legal Expenses.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2019
This contract is subject to renewal: Yes
Description of renewals:
The Contract is being let for an initial period of 3 years (or periods of insurance), with the option to extend by up to 2 further years, subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use
II.2.2) Additional CPV code(s)
66510000
66514110
66516100
66518000
66518100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Focussed around the Offices and properties in Walton on Thames, Surrey plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2019
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is three years (or periods of insurance) with the option to extend by up to 2 further years (or periods of insurance) subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Engineering Insurance and an associated Inspection contract for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Paragon Community Housing Ltd
II.2.2) Additional CPV code(s)
66519200
71630000
66510000
66518100
66518000
71631000
71631100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Focussed around the Offices and properties in Walton on Thames, Surrey plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
Engineering Insurance and an associated Inspection contract for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Paragon Community Housing Ltd.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
110 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2019
This contract is subject to renewal: Yes
Description of renewals:
The initial period of the contract is for 3 years (or periods of insurance) with the option to extend by up to 2 further years (or periods of insurance) subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in Tender Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.
III.2.2) Contract performance conditions
As per Tender Documentation.
In addition, a minimum financial rating of A- from Standard and Poor, or an equivalent rating Agency will be required of all risk carriers.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2016
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/06/2016
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In three, four or five years time.
VI.3) Additional information
(1) Where the respondent is an insurance Broker, it may choose to place the insurance(s) required with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.
(2) All candidates will be required to provide evidence of relevant Liability and Professional Indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. The tender PQQ documents will require providers to produce financial information in relation to the type of services offered, including but not limited to a D&B, Equifax, CreditSafe or similar report.
(4) During the process, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=175420.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:175420).
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations) provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
28/04/2016