Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Hertfordshire
N/A
Harpenden Police Station, 15 Vaughan Road
Harpenden
AL5 4EL
UK
Contact person: Jim Bates
Telephone: +44 01234842363
E-mail: jim.bates@bedfordshire.pnn.police.uk
NUTS: UKH
Internet address(es)
Main address: http://www.hertscommissioner.org/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/29016
I.1) Name and addresses
(1) The Police and Crime Commissioner for Cambridgeshire
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
UK
Contact person: Jim Bates
Telephone: +44 01234842363
E-mail: jim.bates@bedfordshire.pnn.police.uk
NUTS: UKH
Internet address(es)
Main address: http://www.cambridgeshire-pcc.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/29016
I.1) Name and addresses
(1) The Police and Crime Commissioner for Bedfordshire
Woburn Road
Kempston
MK43 9AX
UK
Contact person: Jim Bates
Telephone: +44 01234842363
E-mail: jim.bates@bedfordshire.pnn.police.uk
NUTS: UKH
Internet address(es)
Main address: http://www.bedfordshire.pcc.police.uk/Home.aspx
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/29016
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15999&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15999&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Case Management Software System and Support for Freedom of Information Requests.
Reference number: I-4-0076-16
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Bedfordshire Police, Cambridgeshire and Hertfordshire Constabularies require Case Management Software System and Support for Freedom of Information requests.
The Contractor may provide options for the system to be hosted in-house or by externally hosted (secure) Gcloud platform.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
Bedfordshire Police, Cambridgeshire and Hertfordshire Constabularies require Case Management Software System and Support for Freedom of Information requests.
The Contractor may provide options for the system to be hosted in house or by externally hosted (secure) Gcloud platform.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical merit and functional fit: coverage, network capacity and performance
/ Weighting: 25
Quality criterion: After-sales service management
/ Weighting: 5
Quality criterion: Non-functional requirements
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
There are 2 extension options of 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The tenderers can bid for an in-house system and a secure external GCloud system.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The Authorities ran a mini-competition based on the Digital Marketplace GCloud framework but due to the set-up costs and the limit of 2 years. This was seen as impractical and 2 of the 3 forces currently have no system and require 1 urgently. The 3 forces require an existing working system which can be demonstrated.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/05/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/05/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Her Majesty's High Court of Justice in England
London
UK
Internet address(es)
URL: https://www.judiciary.gov.uk
VI.5) Date of dispatch of this notice
06/05/2016