CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) independent public body

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify) the administration and regulation of Members of Parliament's expenses and the paying of their salaries and the salaries of their staff

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

4th Floor, 30 Millbank, London, SW1P 4DU.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Independent Parliamentary Standards Authority is seeking to procure a managed support service solution on a 3 year contract with an option to extend the term for 2 further periods of up to 12 months each.

The solution is to provide management and support for:

— Telephony;

— Servers — both physical and virtual;

— Patching;

— Server and desktop maintenance;

— Monitoring of the ICT environment;

— Desktop infrastructure i.e. screens, workstations, desk phones;

— RDBMS;

— Networking including internet connection;

— Network architecture;

— Firewalls;

— Security;

— Data centre;

— Licensing of the server and desktop environment; and

— Change management and other professional services.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

IPSA reserves the right to request the successful bidder to enter into a parent company guarantee and/or other appropriate bond as required, as detailed in the procurement documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the procurement documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the case of consortium bids, IPSA reserves the right to require any consortium to identify a prime contractor which IPSA will contract with, or alternatively, to form a single legal entity which IPSA will contract with.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As detailed in the procurement documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As detailed in the procurement documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IPSA\001

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

As outlined above, the IPSA is seeking to procure a managed infrastructure support services.

The IPSA's aim is to assure the public that MPs' use of taxpayers' money is well regulated and that MPs are resourced appropriately to carry out their parliamentary functions. We do this in 3 ways, as set out in our founding legislation:

1. We provide effective regulation of MPs' business costs and expenses, and their pay and pensions.

2. We support MPs in the performance of their parliamentary functions. We ensure that MPs and their staff are paid accurately and on time, and that we pay or reimburse their legitimate claims for business costs.

3. Within our statutory remit, we assure the public that MPs are only reimbursed for claims for legitimate costs to support their parliamentary activity.

The IPSAs' vision for the future ICT service is:

1: To consistently provide a modern, reliable ICT service to all of our internal and external stakeholders;

2: To make innovative use of technology to support our programme of service transformation in a challenging environment;

3: To make best use of ICT to increase the accessibility of services to stakeholders and to increase productivity and efficiencies.

The Procurement Documents will be made available through the In-tend portal at:

http://in-tendhost.co.uk/intendsharedservices/aspx/home

Bidders will be required to access the website above, search for the Independent Parliamentary Standards Authority using the search function and register their interest.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent