CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

West Somerset Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Tenderers are invited to tender for the provision of a Street Scene Cleaning Service for Taunton Deane Borough Council and West Somerset Council. The Contract is expected to be for an initial term of 8 years commencing on 3.10.2016. The Contract will contain provision to extend this initial term by a further 4 years until 30.9.2028.

The Contractor will provide a Cleansing service in the Customers Borough/District area for all Streets, surface car parks and other public areas where the Customers have a responsibility, an interest or statutory duty.

The Contractor will routinely inspect and Cleanse the Streets and other public areas that are included in this Contract. The work includes but is not limited to the following:

For clarity the requirements of WSC include the cleaning of Parks and Open Spaces. Items (k) and (l) apply to WSC only.

(a) Removal of all Litter and Detritus.

(b) Installation, emptying, maintenance and cleaning of Litter bins;

(c) Routine inspection and removal of graffiti, bill boards (including estate agents signs and fly posters and stickers in public places and other sites as directed);

(d) Ancillary services set out in Section B of the Schedule of Prices if and when required;

(e) Cleansing services for special events and emergency work following an accident or civil emergency for example;

(f) Removal of dead animals;

(g) Removal of Fly Tips;

(h) Removal of animal fouling and all other deposits;

(i) The redeployment of the Contractors staff and equipment to support the Customer in delivering both related and unrelated services during periods when the Contractors staff are unable to undertake normal duties, for example, during periods of adverse weather conditions.

(j) Servicing, maintaining, cleansing and secure overnight locking/unlocking of public conveniences.

(k) Coin collection and associated banking duties from a limited number of public conveniences, currently 4 in number.

(l) Installation, emptying, maintenance and cleaning of Dog Waste Bins;

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A deed of guarantee/parent company guarantee will be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As per the requirements set down in the ITT documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and Several Liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As per the requirements set down in the ITT documentation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As per the requirements set down in the ITT documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

TDBC/EBI/001

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Tenders will be opened in accordance the requirements of TDBC's contract standing orders. Tenders will be opened in the presence of representative from the Council's procurement team, the Portfolio Holder and officers from the Democratic Services Team.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Suppliers interested in this opportunity should express their interest by clicking on the ‘login and register interest' button associated with this particular procurement opportunity, which can be found on the Authority's electronic tendering system: Supplying the South West. Expressions of interest sent to the Authority in any other format shall not be accepted. New users to the system must register first to obtain a user name and password before returning to this opportunity. Please refer to the suppliers guide "Visiting Site for the First Time" by clicking the ‘Help’ button. Once suppliers have expressed their interest they can access the procurement documentation from ”My Opportunities’ on the home page. Tender documentation will not be dispatched to a potential applicant's email addresses and emailed expressions of interest will not be accepted. A deadline has been set at the 31.5.16 in respect of obtaining the documentation. The documentation can be requested after this date but the opportunity to attend 1 of the bidders days may have past. Clarification issued on the bidders day will be circulated to all Tenderers.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

This authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent