Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Charnwood Borough Council
Southfield Road
Loughborough
LE11 2TN
UK
Contact person: Theofilos Karantzalis
Telephone: +44 1509634537
E-mail: theofilos.karantzalis@charnwood.gov.uk
NUTS: UKF22
Internet address(es)
Main address: www.charnwood.gov.uk
Address of the buyer profile: http://limfam.charnwood.gov.uk/ContractsSearch/ContractList.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Recyclate Contract.
Reference number: RC015
II.1.2) Main CPV code
90514000
II.1.3) Type of contract
Services
II.1.4) Short description
Charnwood Borough Council seeks to procure a contract for the Receipt and Processing of Recyclable Materials from Kerbside and other collection systems such as bring sites. We aim to start the Contract on 1.4.2016. The Contractor should make all reasonable endeavours to ensure that all the materials delivered by the Council under this contract will be re-used or recycled.
The Contractor is required to hold any relevant Licences and Policies for the delivery of this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 560 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90514000
90500000
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Leicestershire, Rutland and Northamptonshire.
II.2.4) Description of the procurement
Charnwood Borough Council seeks to procure a contract for the Receipt and Processing of Recyclable Materials from Kerbside and other collection systems such as bring sites. We aim to start the Contract on 1.4.2016. The Contractor should make all reasonable endeavours to ensure that all the materials delivered by the Council under this contract will be re-used or recycled.
The Contractor is required to hold any relevant Licences and Policies for the delivery of this contract.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 20
Quality criterion: Technical
/ Weighting: 10
Cost criterion: Price
/ Weighting: 50
Cost criterion: Commercial
/ Weighting: 20
II.2.11) Information about options
Options:
Yes
Description of options:
As noted in II.2.1 the contract is intended to operate for a maximum period of 48 months from commencement date with an initial period of 24 months with an option to extend for a further 24 months. There are rights for either party to terminate on notice (in addition to other termination rights). The Council may serve not less than 12 months' notice and the successful contractor can serve not less than 18 months' notice. Such notice can be served during but cannot expire before the end of the initial period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 213-389242
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/05/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G. A. E. Smith (Holdings) Ltd T/A Casepak
Feldspar Close, Warren Industrial Park, Enderby
Leicester
LE19 4SD
UK
Telephone: +44 1162867772
Fax: +44 1162867773
NUTS: UKF2
Internet address(es)
URL: www.casepak.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 560 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender will be conducted electronically through use of the BIP Vault system.
The Pre Qualification Questionnaire and Invitation to Tender documents should be completed and uploaded by using Vault 7WX67A48TS through BiPs Delta-ets portal by the deadline set out in IV.3.4 above. The information and documents for this Invitation to Tender will be accessible at the following website https://www.delta-esourcing.com/respond/7WX67A48TS
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com — your response must be completed and uploaded electronically via the Delta eSourcing Response Manager by the deadline set out in IV.3.4 above. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to the Response Manager and add the following Access Code — 7WX67A48TS
You will then be able to access the documentation. The completed questionnaires must be uploaded and submitted to Delta e-Sourcing by 12:00 on 7.12.2015
Please check that you are able to access the online pre qualification questionnaire / Invitation to Tender Documents. If you experience problems with the Delta portal then please contact the Delta helpdesk — helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance. Please ensure that you allow yourself plenty of time when responding to the pre qualification questionnaire / Invitation to Tender prior to the closing date and time.
The completed pre qualification questionnaire / Invitation to Tender and all supporting documentation must be returned by the deadline set out in IV.3.4 above. The contracting authority reserves the right not to award a contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party. Bids will be evaluated so as to provide the most economically advantageous outcome the award criteria listed in the pre-qualification questionnaire and invitation to tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=202606946
GO Reference: GO-2016513-PRO-8204073.
VI.4) Procedures for review
VI.4.1) Review body
Charnwood Borough Council
Southfield Road
Loughborough
LE11 2TU
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Charnwood Borough Council (CBC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, is communicated to tenderers. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended, or may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness, order for a fine to be paid and/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
13/05/2016