CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

NHS Ashford CCG

NHS Canterbury and Coastal CCG

NHS Dartford, Gravesham and Swanley CCG

NHS Medway CCG

NHS South Kent Coast CCG

NHS Swale CCG

NHS Thanet CCG

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Kent and Medway.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Provision of a Wheelchair Service across the NHS Commissioner's areas in Kent and Medway.

The lead commissioner for this service is NHS West Kent CCG, with associate commissioners NHS Ashford CCG, NHS Canterbury and Coastal CCG, NHS Dartford, Gravesham and Swanley CCG, NHS Medway CCG, NHS South Kent Coast CCG, NHS Swale CCG, and NHS Thanet CCG — all together referred to as the Commissioner.

The Commissioner is supported by NHS South East Commissioning Support Unit (SECSU) and its procurement partner NHS Commercial Solutions (NHSCS).

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS Bravo website as described above.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS Bravo website as described above.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS Bravo website as described above.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS Bravo website as described above.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS Bravo website as described above.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Folder reference P2016-010. Bravo project 1893.

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

To ensure operation in a fair and controlled manner, the Commissioner will conduct the procurement using a web-based system — sometimes referred to as an eSourcing portal. This is the only route through which the Commissioner will communicate with bidders and accept completed bids.

Registration and use of the eSourcing portal is free of charge and places providers under no obligation to participate. It takes approximately 10 minutes to complete registration. Once registered, bidders will be able to view the procurements being conducted, and may use the system to express their interest in any procurement.

Bidders who express an interest will be notified automatically of events throughout the procurement process.

Bidders can use the system to access the tender documents and other material for procurements in which they have expressed an interest.

The eSourcing portal is a third party service operated by BravoSolution. Bidders who encounter problems registering on the eSourcing portal should contact the BravoSolution help desk by email at help@bravosolution.co.uk or by telephone on UK number 0800 368 4850. The help desk is available Monday to Friday from 8am to 6pm UK time.

Bidders will be able to use the eSourcing portal to register their interest, to download the procurement documents, and to upload their completed bids.

How to register

A bidder who wishes to participate in a procurement but who has not already registered with the eSourcing portal, must register as follows:

1. Browse to the eSourcing Portal: https://commercialsolutions.bravosolution.co.uk

2. Click the link ‘Click here to register’.

3. Accept the terms and conditions by clicking ‘Continue’.

4. Enter the correct business and user details.

5. Note the username chosen and click ‘Save’ when complete, the bidder will shortly receive an email with a unique password (please keep this secure).

Bidders who require any further assistance on the eSourcing portal should use the online help, or contact the BravoSolution help desk as above.

How to express an interest

To express an interest in a PQQ, a bidder must:

1. Browse to the eSourcing portal: https://commercialsolutions.bravosolution.co.uk/

2. Login using their username/password

3. Click the link ‘PQQs Open To All Suppliers’ (these are Pre-Qualification Questionnaires open to any registered provider)

4. Click the link for the specific PQQ (using one of the identifiers such as: project name, project code, PQQ code).

5. Click the button ‘Express Interest’. This will move the PQQ into the ‘My PQQs’ area.

6. Click on the PQQ code, and access any attachments by clicking the link ‘Buyer Attachments’

7. Choose to ‘Create Response’ or ‘Decline To Respond (please give a reason if declining)

8. Optionally use the ‘Messages’ function to communicate with the Commissioner and seek any clarification

9. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

Bidders who require any further assistance on the eSourcing portal should use the online help, or contact the BravoSolution help desk as above.

Please see the tender documentation for details of the process being followed.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Commissioner will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice