CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Darlington Borough Council

Durham County Council

Gateshead Metropolitan Borough Council

Hartlepool Borough Council

Middlesbrough Council

Newcastle City Council

Northumberland County Council

North Tyneside Council

Redcar & Cleveland Borough Council

South Tyneside Council

Stockton-on-Tees Borough Council

Sunderland City Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NEPO504 Framework for Election and Electoral Registration Print.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Framework Contract for Election and Electoral Registration Print requirements to NEPO Member and Associate Member Authorities within the North East region. The Framework Contract will commence 1.7.2016 and will run for a 48 month period.

The Framework Contract has been established as a ranked list of 2 Contractors, whereby the Contracting Authority will issue a call-off order directly to the 1st ranked Contractor that can fully meet their requirements without re-opening competition. The Contractor ranked 2nd will only be required if the 1st ranked Contractor cannot fully meet all of the Contracting Authority's requirements. The call-off Contract will be on the terms specified within the call-off Terms and Conditions, supplemented as appropriate by such details as price and quantities which will be specified in the call-off order.

Contractors appear in this notice in order of their ranking based on the outcome of the Award Questionnaire evaluation and Pricing evaluation with the highest ranked being the bidder with the highest score.

If the 1st ranked Contractor notified NEPO that it is no longer able to supply under the Framework Contract, or if the 1st ranked Contractor is unable to fulfil a Contracting Authorities full requirements, or NEPO does not agree a price variation in accordance with clause 1 of the Special Terms and Conditions then Contracting Authorities may then place an order directly with the 2nd ranked Contractor on the Framework who can fully meet their requirements.

Based on early stakeholder engagement, and due to the nature of the requirement, NEPO has not divided the Framework Contract into separate Lots. A sole supplier arrangement for this Framework Contract has historically proven best value and provides for an optimum delivery solution. The partnership benefit a sole supplier arrangement provides is essential in the delivery of the service element.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

NEPO504

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available at: http://www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. A list of current NEPO Associate Members is available at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice